For more information and appendices for each item, view the Council Meeting Agenda above.
The below summary is unconfirmed until the Minutes of the Meeting are accepted by Council.
1. Opening Prayer & Original Custodians Statement
2. Apologies
None.
3. Confirmation of Minutes
That the Minutes of the Scheduled Meeting of Council held on 1 July 2024 be confirmed. (7-0).
4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda
None.
5. Mayoral Presentation
6. Public Question Time
7.1. Revised 2024-25 Annual Budget
This report is to adopt the Revised 2024-25 Annual Budget to fix an administrative error in two rates tables. The error does not affect ratepayers, rate income, or any financial allocations, but Council must adopt a Revised Annual Budget to correct the error in line with the Local Government Act requirements.
Council supported the following recommendations (7-0):
That Council:
1. Adopt the Revised Annual Budget as set out in Attachment 1 in accordance with Section 95 of the Local Government Act 2020; and
2. Declare the Rates, Levies and Annual Service Charges for the 2024-25 financial year provided in Attachment 2.
7.2. Procurement Policy Update
Following the introduction of some audit recommendations that would require alterations to the Procurement Policy, management have taken the opportunity to review Council’s Procurement Policy in line with industry best-practice and Procurement Australia recommendations. The updated Procurement Policy is presented to Council for consideration.
Council supported the following recommendations (7-0):
1. That Council revoke the Procurement Policy adopted on 5 October 2021.
2. That Council adopt the attached Procurement Policy.
7.3. Pandemic Response Plan 2024
The Warrnambool City Council Pandemic Response Plan has been revised in response to an audit action identified by the Audit & Risk Committee.
The previous version of the plan, titled the Influenza Pandemic Response Plan did not adequately address all potential pandemics (ie. COVID-19).
Review of this document has been completed with the Municipal Emergency Management Officer and the Infection Prevention Coordinator of South West Healthcare.
Council supported the following recommendation (7-0):
That Council adopts the Pandemic Response Plan 2024.
7.4. Draft Warrnambool Car Parking Strategy
The draft Warrnambool Car Parking Strategy has been prepared to guide management of public car parking within the municipality.
Preliminary community consultation was undertaken in July to inform the development of the draft Warrnambool Car Parking Strategy.
The community and interested stakeholders will have the opportunity to provide comment on the draft plan, this feedback will inform the final Warrnambool Car Parking Strategy.
Council supported the following recommendation (7-0):
That Council approve the release of the draft Warrnambool Car Parking Strategy for consultation.
7.5. Domestic Animal Management Plan Review 2024
Council adopted the Domestic Animal Management Plan in December 2017.
Council is required to review the Domestic Animal Management Plan annually as prescribed under the Domestic Animals Act 1994.
An internal review of the Domestic Animal Management Plan has been undertaken and provides updated statistics for the 2022-23 and 2023-24 financial years.
The updated plan will be available to the public and published online.
Council supported the following recommendation (7-0):
That Council endorse the review of the Domestic Animal Management Plan 2024.
7.6. Councillor Substitute for MAV State Council Meeting
The MAV conducts a State Council meeting twice a year. The State Council is the governing body of the MAV. It comprises delegates from each member council and its powers include determining the Rules of the Association, electing the president and Board Directors, and determining the strategic direction.
Council appoints a representative to the MAV annually with the Mayor of the day usually fulfilling this role. Council can also appoint a substitute representative, to attend meetings in place of the appointed Council delegate.
The next State Council meeting is scheduled for Friday 23 August 2024. As the Mayor is unable to attend this State Council meeting, it is necessary for Council to appoint a substitute representative.
Council supported the following recommendation (7-0):
That the Deputy Mayor, Cr Vicki Jellie AM be appointed as the Council substitute representative on the Municipal Association of Victoria.
7.7. Festivals and Events Grants and Partnerships Program
This report provides information on the Festivals and Events Grants and Partnerships Program 2024/2025 applications and recommended allocation of grants for approval.
Council supported the following recommendations (7-0):
That Council:
1. Approves the allocation of $194,592.00 to be allocated to the 25 eligible events under the Festivals and Events Grants and Partnerships Program 2024/2025 program.
2. Requests that all applicants be advised of the outcome of the assessment process and the Council guidelines associated with the grant.
7.8. Community Development Fund 2024/25
This report provides information on the Community Development Fund 2024/25 applications and recommended allocation of grants for approval.
Cr Jellie Moved and Cr Ziegeler Seconded an Alternative Motion.
That Council:
1. Approve funding of $90,792 to twenty-two Community clubs and organisations under the Community Development Fund 2024/25 program.
2. Requests that all applicants be advised of the outcome of the assessment process and where applicable, Council guidelines associated with the grant.
3. That the unallocated funding from this funding round be allocated to a future Community Development Fund round.
Council supported the Alternative Motion (7-0).
7.9. DP2024-0001 - Development Plan Application for 71 Raglan Parade
A development plan application was received in February 2024 relating to the land as described, which is an approximately 3 hectare parcel between Raglan Parade and the rail corridor in Warrnambool’s east.
The plan was subject to public exhibition in late February, including both internal and external referrals.
On the basis of further input from Council officers and referral authorities, an amended plan was submitted in May 2024.
The amended plan shows an intended layout of 43 residential lots in both standard and medium densities in the eastern part of the development area, which is set to be developed before the western side.
Internal roads will connect development to the Raglan Parade service road, and allow future expansion in line with the intent of the Warrnambool Eastern Activity Centre Structure Plan, 2016 (revised 2020).
Council supported the following recommendation (7-0):
That having considered all the matters normally required under Section 60 of the Act for planning applications, Council approve the development plan under the relevant provisions of the Warrnambool Planning Scheme in respect of the land described as Lot 2 on LP205354, known as 71 Raglan Parade, WARRNAMBOOL VIC 3280, which seeks to facilitate future residential development on site.
7.10. Advisory Committee Reports
This report contains the records of Advisory Committee Group meetings.
1. Planning Advisory Committee – 12 June 2024
2. Community and International Relations Advisory Committee – 18 June 2024
Council supported the following recommendation (7-0):
That the records of the Planning Advisory Committee held on 12 June 2024 and the Community and International Relations Advisory Committee held on 18 June 2024, be received.
7.11. Cycling Reference Group Minutes 12 June 2024
This report relates to the Cycling Reference Group meeting, held Wednesday 12 June 2024, with a range of items discussed.
Key items from the meeting include the finalisation of the work plan, Council strategy tie-in and the response received from the Department of Transport and Planning relating to local bridges.
Council supported the following recommendations (7-0):
1. That the records of the Cycling Reference Group meeting held on 12 June 2024, be received
2. That Council endorses the work plan established by the group and proceeds with its objectives and deliverables as outlined.
7.12. Informal Meetings of Council Reports
Section 80A(2) of the Local Government Act 1989 required the record of an Assembly of Councillors to be reported at an ordinary Council meeting.
Assembly of Councillor Records are no longer a requirement in the Local Government Act 2020 as of 24 October 2020. However, under Council’s Governance Rules, a summary of the matters discussed at the meeting are required to be tabled at the next convenient Council meeting and recorded in the minutes of that Council meeting.
The record of the following Informal Meetings of Council are enclosed:-
Monday 8 July 2024 – refer Attachment 1.
Monday 15 July 2024 – refer Attachment 2.
Monday 22 July 2024 – refer Attachment 3.
Monday 29 July 2024 – refer Attachment 4.
Council supported the following recommendation (7-0):
That the record of the Informal Meetings of Council held on 8, 15, 22 and 29 July 2024, be received.
7.13. Mayoral & Chief Executive Officer Council Activities - Summary Report
This report summarises Mayoral and Chief Executive Officer Council activities since the last Ordinary Meeting which particularly relate to key social, economic and environmental issues of direct relevance to the Warrnambool community.
Council supported the following recommendation (7-0):
That the Mayoral & Chief Executive Officer Council Activities – Summary Report be received.
8. Notice of Motion
9. General Business
10. Urgent Business
11. Close of Meeting