Council Meeting April 4, 2022

For more information and appendices for each item, view the Council Meeting Agenda and Attachments.

The below summary is unconfirmed until the Minutes of the April 4 Meeting are accepted by Council.

1. Opening Prayer & Original Custodians Statement

2. Apologies


3. Confirmation of Minutes

That the Minutes of the Scheduled Meeting of Council held on 7 March 2022, be confirmed (7-0)

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

5. Mayoral Presentation

6. Public Question Time


The permit application was received 15 July 2021 and the application fee was paid on 21 July 2021.

The proposal is for buildings and works and the construction and display of business identification signage in association with the construction of a convenience restaurant within the Northpoint Shopping Centre on the existing undeveloped, vacant grassed area in the south west corner of the site.

The permit application was supported by plans and a Traffic Impact Assessment Report (TIAR).

The application was subject to public notice from 7 September 2021 for a period of two (2) weeks.

Eleven (11) objections have been received to the application.

The proposal is able to be supported subject to a condition requiring amended plans be submitted to address queuing within the car park at the entrance to the drive-thru area of the restaurant in order to reduce potential congestion within the existing car parking area associated with the existing shopping centre and the provision of a designated ambulance parking bay being detailed on the plans.

It is proposed to issue a Notice of Decision to grant a permit with conditions.

Cr Paspaliaris Moved and Cr Arnott Seconded an Alternative Motion to the effect that the planning application be refused on the grounds that the proposal does not address relevant objectives and strategies of the planning policy framework, including clause 15.01-1s and clause 15.01-2s, the proposal is contrary to clause 65.01 of the Warrnambool Plannig Scheme and will adversely impact the operation of the transport system and will not result in an orderly planning outcome based on the following points:

a) Development traffic cannot be absorbed by the local road network without significant impact to efficient traffic flow

b) The proposed layout of the drive-thru with vehicles accessing through a central aisle within the car parking area will adversely impact the functionality and safety of both the Northpoint shopping centre and its wider transport system

c) A lack of information within the application to demonstrate safe and predictable queueing activity from the drive-thru, though the existing car park and out onto Mortlake Road.

Council supported the Alternative Motion (6-1).


Council is committed to supporting local sporting clubs and recognises that sponsorship and promotional opportunities through signage is important to clubs in raising funds.

It is also important to manage and control the installation of signage to maintain the visual amenity, condition and safety of Council owned and managed facilities and to ensure compliance with clause 52.05 of the Warrnambool Planning Scheme.

The Sporting Reserves Signage Policy has been established to ensure there is a consistent approach to signage and that it does not detract from the visual amenity of the reserve, which is also consistent with the policy direction in Council’s Advertising Signage Policy.

Cr Blain Moved that the policy be Amended to allow for permanent fast food signage at all Council grounds under this policy. The Amendment was not Seconded.

Cr Arnott Moved and Cr Ziegeler Seconded an Alternative Motion to the effect that the policy go back to Council with a further report to be made regarding the fast food signage.

Council supported the Alternative Motion (6-1).


A public tender was advertised on Saturday 12 February 2022 inviting tender submissions from suitably qualified and experienced contractors for the provision of Security Services.

Close of tenders was advertised for 2pm Friday 4 March 2022.

The full commercial evaluation was considered by Council at a confidential Informal Meeting of Council held on Monday 28 March 2022.

The recommendation is to proceed with the tender offer provided by R&M Security Services for the tendered amount of $182,899.49 Ex. GST p.a. (not including rates for ad hoc services) and $250,000.00 Ex. GST p.a. to allow for additional service provision to support Council services and events.

The Contract Term is for three (3) years with no extensions. Fully exercised, the maximum value of the contract will be $750,000 Ex GST or $825,000 Inc. GST, made up of the tendered sums based on minimum requirements of the specifications and provisional items as well as an allowance for the expansion of services over the life of the contract.

Council supported the following recommendation (7-0):

That Council

1. Award Contract 2022001- Provision of Security Services to R & M Security Services Pty Ltd for a maximum value of $750,000 Ex. GST, over the life contract, not being greater than three (3) years.

2. That the schedule of rates offered is accepted for the life of the contract.

3. Authorise the CEO to sign, seal and vary the contract as required to the maximum value.


This report contains the records of 3 Advisory Committee meetings and 3 Reference Group meetings.

1. Warrnambool Airport Reference Group - 21 February 2022 - refer Attachment 1.

- Note Item 5, requested Live Fire Training Hub.

- Note Item 7, comment and suggestion to discuss with Moyne Shire.

2. Community & International Relations Advisory Committee - 22 February 2022 – refer Attachment 2.

3. Port of Warrnambool Reference Group – 2 March 2022 – refer Attachment 3.

4. CCTV Steering Committee - 8 March 2022 - refer Attachment 4.

5. Economic Development & Tourism Advisory Committee – 11 March 2022 – refer Attachment 5.

6. South West Victorian Livestock Exchange Advisory Committee – 18 March 2022 – refer Attachment 6.

Council received the report (7-0)


Section 80A(2) of the Local Government Act 1989 required the record of an Assembly of Councillors to be reported at an ordinary Council meeting.

Assembly of Councillor Records are no longer a requirement in the Local Government Act 2020 as of 24 October 2020. However, under Council’s Governance Rules, a summary of the matters discussed at the meeting are required to be tabled at the next convenient Council meeting and recorded in the minutes of that Council meeting.

The record of the following Informal Meetings of Council are enclosed:-

Tuesday 15 March 2022 – refer Attachment 1.

Monday 21 March 2022 – refer Attachment 2.

Monday 28 March 2022 – refer Attachment 3.

Council received the report (7-0)


Council received the report (7-0).

8. Notice of Motion

9. General Business

10. Urgent Business

11. Close of Meeting