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Council chambers

Council meeting summary September 7, 2015

News Article Date: 
Tuesday, 8 September 2015

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the September 7 Meeting are accepted by Council.

1. Opening Prayer & Original Custodians Statement

2. Apologies


3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting on August 3 (4-3).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Sycopoulis declared a conflict of interest in Item 5.1

5.1 Councillor Request for Leave of Absence

The following request for leave of absence has been received:-

a) Cr. Peter Sycopoulis, 26 September 2015 up to and including 16 November 2015.

Council supported the following recommendation (6-0):

That Council pursuant to Section 69(2) of the Local Government Act 1989 (“the Act”) grant leave of absence to Councillor Peter Sycopoulis as set out in this report.

5.2 Council Plan 2013-2017: Strategic Indicators – June Quarter 2014/15

The 2013-2017 Council Plan is the principle planning and directional document of the Council and details the Council strategic objectives and strategies over a four year period.

The Council Plan sets out the Councils vision in four key objectives and strategies to achieve the objectives across the term of Council.

A range of strategic indicators are also included in the Council Plan to monitor achievement of the objectives across the term of the council plan.

This report sets out progress on the 85 strategic indicators that are contained in the current Council Plan 2013-17 for the year ended 30 June 2015.

84.7 per cent of the strategic indicators have been completed, 15.3 per cent are on schedule and none of the strategic indicators are behind schedule.

Council supported the following recommendations (7-0):

That Council endorse the Council Plan – Strategic Indicators progress report for the quarter ended 30 June 2015.

5.3 Financial Statements and Performance Statement 2014/15 and Annual Report 2014/15

This report informs Council of progress and process in relation to completion and lodgement of the 2014/15 Financial Statements & Performance Statement and the 2014/15 Annual Report and of resolutions necessary to achieve statutory compliance.

The Auditor-General is responsible under the Audit Act for the audit of Council’s general purpose financial reports and performance statement. These audits are conducted by contractors as agents of the Auditor-General. Kathie Teasdale partner of RSD Accountants is the appointed Auditor-General’s agent.

Sections 131-134 of the Local Government Act 1989 (LGA) and the Local Government (Planning and Reporting) Regulations 2014 deal with statutory procedures that govern the preparation of an Annual Report inclusive of financial statements, performance statement, report of operations and auditor’s reports.

Council supported the following recommendations (5-2):

That Council, pursuant to Section 132(2) of the Local Government Act 1989 (“the Act”) approve in principle the 2014/2015 financial statements which have been subject to external audit by the Auditor-General’s agent, with the outcomes also having been reviewed by the Audit & Risk Committee.

That Council, pursuant to Section 132(2) of the Act, approve in-principle the 2014/2015 performance statement.

That Councillor Michael Neoh and Councillor Kylie Gaston be authorised to certify the 2014/2015 financial statements pursuant to Section 132(5) of the Local Government Act 1989, after any changes recommended by audit have been made.

That Councillor Michael Neoh and Councillor Kylie Gaston be authorised to certify the 2014/2015 performance statement pursuant to Section 132(5) of the Local Government Act 1989.

That Council endorse the direction and timetable for preparation of the 2014/2015 Annual Report.

5.4 City Infrastructure Operations Report September 2015

This report provides information on key activities of the City Infrastructure Directorate for the months of June, July and August.

Highlights include:
- Completion of the Regional Aviation Park including upgrade of gravel runway and 20 fully serviced hangar sites with ancillary works and taxi ways
- Construction of Horne and Aberline Roads
- Permanent detox your home site opens
- Completion of Jubilee Park Woodford bridge and commencement of new playground
- Daltons Road pedestrian bridge
- 4km of road renewal

Council received the report (4-3).

5.5 Adoption of the Local Government Infrastructure Design Manual

Following a report presented to Council on 7 March 2011, Council resolved to sign a Memorandum of Understanding to move towards the adoption of the Infrastructure Design Manual (IDM), and to consult with stakeholders regarding its adoption.

The IDM was initially prepared by Greater Bendigo, Greater Shepparton and Campaspe Councils in 2004 in consultation with consultants, agencies and developers. As of August 2015, 43 regional Victorian Councils reference the IDM for assessment and construction of residential and commercial development.

There are many advantages associated with the adoption of the IDM for Council, developers, consultants and construction contractors.

There has already been successful delivery of residential subdivisions in Warrnambool which have directly referenced the IDM.

The IDM would create significant time and financial savings by replacing Council’s current suite of standard drawings and the Guidelines for the Subdivision and Development of Land currently being utilised.

Council supported the following recommendations (7-0):

That Council:

1. Rescind its policy on bonding incomplete works, adopted by Council on 15 May, 2006; and;

2. Formally adopt the Infrastructure Design Manual, replacing the existing ‘Guidelines for the Subdivision and Development

5.6 2015-2016 Vicroads School Crossing

VicRoads provides School Crossing Supervisor funding on an annual basis and has received funding of $112,954 for the 2015 - 2016

The funding is for 29 locations with 32 supervisors, as per the 2014 - 15 funding.

In comparison from last year’s amount the VicRoads contribution has increased by 2.5 per cent, however Council’s contribution has increased by 4.7 per cent.

St Johns Primary School have raised concerns due to the removal of the dedicated school crossing on Raglan Parade, Dennington and use of the new Lindsay Street traffic signals as unsupervised.

It is intended to relocate the funded supervisor to the traffic signal location at Lindsay Street and the supervisor retained at this location over the next 12 months until 30 June 2016, and be reviewed once the next funding application for 2016/17 commences.

The service that is provided by the School crossing supervisors is valued by the greater community and the children who use it on a regular basis.

Council supported the following recommendation (7-0):

That Council retain the crossing supervisor at the Raglan Parade Dennington location until 30 June 2016.

5.7 City Centre Parking Strategy – Public Consultation Period

Council has committed to improving parking in the City Centre through the implementation of on-ground initiatives and development of a parking strategy.

The Draft City Centre Parking Strategy was released for public comment from the 3rd to 28th of August.

The Strategy is being developed as an adjunct to the City Centre Revitalisation plan.

The Strategy’s aim is to support a program of improvements to the amenity, quality of the public realm, public transport and car parking access, safety and security.

Car parking supply in the City Centre has increased from an estimated 3500 places in 2009 to 3800 today.

The parking Strategy provides the framework to improve parking management for the visitors of the City Centre today and to plan for the projected parking demand in the future.

The engagement process undertaken resulted in no submissions received from the public.

Council supported the following recommendation (4-3):

That the City Centre Parking Strategy be adopted.

5.8 Advisory Committee Reports

This report contains the record of one Advisory Committee meeting: the Landscape & Development Advisory Committee on 29 July 2015.

Council received the report (7-0).

5.9 Assembly of Councillors Records

Crs Kelson and Sycopoulis proposed to have items that they raised at a meeting referenced in this report included in the record. Cr Ermacora, who moved the original motion, and Cr Gaston, who seconded, were happy to incorporate this.

Council received the report with Cr Kelson and Sycopoulis’ changes (6-1).

5.10 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

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