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Council chambers

Council meeting summary November 5, 2018

News Article Date: 
Wednesday, 7 November 2018

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the November 5 Meeting are accepted by Council.
1. Opening Prayer & Original Custodians Statement

2. Apologies

Cr Neoh and Cr Gaston.

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on October 1, 2018, the Special Meeting of Council held on October 15, 2018, the Special Meeting of Council held on October 26, 2018 and the Annual Meeting of Council held on October 29, 2018 (5-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda


5.1 Activities and Initiatives 2018-2019 – September Quarter

In order to achieve the objectives established in the Council Plan, a set of Activities and Initiatives is developed for each year of the four-year plan.

The report details progress on activities, milestones and significant events across a range of specific actions and initiatives. Council will continue to develop metrics to report on our progress to the community.

Council supported the following recommendation (5-0):

That the report be received.

5.2 Monthly Financial Report – September 2018

This Finance Report compares actual financial results budget for the 3 months from 1 July 2018 to 30 September 2018– refer Appendix A.

The report sets out financial results for Council's recurrent (day to day operations) Projects, Capital Works, Rates and Loan activities.

Year to date budgets are profiled to reflect the timing of cash inflows and outflows.

Overall the three month actual results indicate a favourable financial position of $568,000 when compared to the YTD Budget.

Council supported the following recommendation (5-0):

That the report be received.

5.3 Audit and Risk Committee Independent Member Appointment

The Warrnambool City Council Audit & Risk Committee is established pursuant to Section 139 of the Local Government Act 1989 and is an advisory committee to Council.

The Committee has its own Charter which includes the Terms of Reference. In accordance with the Charter and reflecting best practice the Committee has five members of which three are independent members and two are current Councillors.

The tenure of independent member, Mr Rod Coutts will expire on 31 December 2018 and Mr Coutts is not seeking an extension of tenure. Ms Narelle McLean has resigned from the Committee due to a conflict of interest with her firm being appointment as Council's external auditor on behalf of the Victorian Auditor General’s Office. Council is therefore seeking to appoint two new independent members to the Audit & Risk Committee.

Council supported the following recommendations (5-0):

1. That Ms Karyn Cook be appointed to the independent member vacancy on Council’s Audit & Risk Committee from 6 November 2018 to 5 November 2022.

2. That Mr Dennis Farley be appointed to the independent member vacancy on Council’s Audit & Risk Committee from 6 November 2018 to 5 November 2022.

5.4 Petition – Development Plan – 159 Mortlake Road, Warrnambool

A petition has been received with 157 signatures in relation to a proposed development plan at 159 Mortlake Road, Warrnambool.

In accordance with Local Law L.1 Governance the petition is received, and referred to the Chief Executive for consideration and response.

Council supported the following recommendation (5-0):

That in accordance with Local Law L1 Governance, the joint letter is received and referred to the Chief Executive for consideration and response.

5.5 Great South Coast Designated Area Migration Agreement (DAMA) Proposal

Engagement with major employers across the Great South Coast region indicates ongoing shortages of skilled and semiskilled workers.

The shortages can generally be attributed to three primary factors:

- Low Unemployment levels across the region;

- Flat population growth across the region; and

- Aging Workforce leading to material decline in the numbers of working age (20-64) cohort.

The Victorian Skills Commissioner also recently released its report titled Regional Skills Demand Profile - the Great South Coast with the key finding that industries across the region are reporting challenges in attracting skilled professionals. This report estimates the outlook on jobs growth for the region in key industry groups across the period 2018-2021 to be in the range of 2,450 – 7,550 jobs (including replacements) with the order of magnitude subject to the extent to which favorable economic conditions are realized.

Warrnambool City Council has been playing a leadership role towards advocacy efforts at State and Federal Government level highlighting the scale and urgency of labour shortages in the region.

It is recognized that addressing labour and population shortages in the region requires a suite of solutions including the important role that training and education provides, particularly for our local and regional youth cohort.

Upon the advice of the Federal Minister for Citizenship and Multiculturalism a Designated Area Migration Agreement (DAMA) has been suggested as a potential solution, in part, to some of the Great South Coast regional shortages in skilled and semi-skilled workers.

A DAMA is an agreement between the Australian Government and a local authority to help address skill and labour shortages faced in regional Australia (refer Appendix A for further information on requesting and managing a DAMA).

A DAMA is intended to provide flexibility for the region to respond to their local economic and labour market needs and conditions by establishing a regional boundary under which labour agreements can operate. A key outcome of a DAMA is the potential pathway to permanent residency as a major incentive to attract and retain overseas workers in the region.

It is important to note that:

- a DAMA is only applicable as a solution in occupations where there are skills gaps and shortages that cannot be sourced locally and/or be met by the Australian market; and

- as the auspice of the Great South Coast DAMA application, it is proposed that Warrnambool City Council will act as the Designated Area Representative (DAR) on behalf of the region which contains a range of roles and responsibilities which are detailed in this report.

Warrnambool City Council has been working with the Department of Affairs over recent months to develop an application. A draft listing of potential occupations being explored for compatibility with a DAMA is shown at Appendix B. At the time of writing this list is not finalised and may be subject to change based on further engagement with the Department of Home Affairs, industry, and neighbouring GSC municipalities.

Subject to further feedback from the Department of Home Affairs it is possible that an application be submitted as early as the end of the year.

Council supported the following recommendation (5-0):

That Councillors agree that:

- Warrnambool City Council submit an application on behalf of the Great South Coast region to the Federal Department of Home Affairs to enter into a Designated Area Migration Agreement (DAMA); and  

- Should the application be successful a further report be provided to Warrnambool City Council prior to formally entering into a Designated Area Migration Agreement (DAMA) detailing the funding model, governance arrangements, and any other relevant information towards Council satisfactorily discharging its roles and responsibilities as the proposed Designated Area Representative for the Great South Coast region.

5.6 Tender No. 019002 – Kerbside Collection of Garbage and Recycling Bins

Council has sought tenders for the provision of Kerbside Collection of Garbage and Recycling Bins.

Following a detailed evaluation of the tender submissions the evaluation panel is recommending that ‘preferred tenderer’ status be awarded to Wheelie Waste Pty Ltd.

Council supported the following recommendation (5-0):

That Council:

1. Award ‘preferred tenderer’ status to Wheelie Waste Pty Ltd in relation to tender 2019002.

2. Agree to investigate the non-conforming tender submitted by Wheelie Waste Pty Ltd for a separate and additional kerbside glass collection service.

5.7 Part Closure of Northcote Drive Road Reserve

DELWP have requested Council consent to close a small section of Northcote Drive Road Reserve which is a Government Road (owned by the Crown rather than Council).

The small area is affected by a building encroachment and has consequently not been available for public use for several years.

No concerns have been identified with the proposed partial closure.

Once consent is provided by Council no further action is required of Council.

Council supported the following recommendation (5-0):

That Council consents to the proposed Government Road closure and notifies DELWP of its decision pursuant to Section 349 of the Land Act 1958.

5.8 Advisory Committee Reports

This report contains the record of one Advisory Committee meeting.

1. Australia Day Advisory Committee, 26 August 2018 – refer Appendix A.

Council received the report (5-0).

5.9 Assembly of Councillors Records

Council received the report (5-0).

5.108 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (5-0).

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