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Council chambers

Council meeting summary May 7, 2018

News Article Date: 
Tuesday, 8 May 2018

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the May 7 Meeting are accepted by Council.
1. Opening Prayer & Original Custodians Statement

2. Apologies


3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on April 9 2018 (7-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Neoh declared a Conflict of Interest in Item 5.4.

5.1 Monthly Financial Report – March 2018

This Finance Report compares actual financial results budget for the 9 months from 1 July 2017 to 31 March 2018– refer Appendix A.

The report sets out financial results for Councils recurrent (day to day operations) Projects, Capital Works, Rates and Loan activities.

Year to date budgets are profiled to reflect the timing of cash inflows and outflows.

Overall the 9 month actual results indicate a favourable financial position of $250,000 when compared to the YTD Budget.

During the 3rd quarter of the financial year, Council received an additional $231k of grant and contribution funding which is being used to provide services and infrastructure to the community.

In the 9 months to March 2018, Council has received an additional $1.57m in grants and contributions which is over and above what was originally budgeted for. The majority of these funds are being spent locally through wages or goods/services.

Council supported the following recommendation (7-0):

That the report be received.

5.2 City Growth Directorate Operations Report

This report provides summary information related to activities undertaken by the City Growth Directorate over the 6 month period September 2017 – February 2018.

Council supported the following recommendation (7-0):

That the report be received.

5.3 Warrnambool Events Strategy 2018 – 2022

Events play a critical role in community health and wellbeing, creating economic stimulus, encouraging community pride and participation, and generating legacy infrastructure and capacity.

Events around Victoria and Australia are changing rapidly and profoundly. The increasing availability of local events, growth in targeted ‘interest group’ events and competition in the domestic tourism market has all combined to dramatically impact visitation to, revenue from and sponsorship awarded to events.

Consequently Council has worked with key stakeholders to review its Events Strategy – refer Appendix A, to ensure Council is best place to maximise its investment into events and remain relevant and competitive in an increasingly crowded landscape.

The review considered the funding mix Council allocates to events, the return on investment, lifecycle and potential for growth of events and the market segments attracted to different types of events.

The review determined that while the type of events Warrnambool is hosting, supporting and creating is strong, the mix needs to change, to ensure Council delivers on its objectives. With the recent decision not to continue with Fun4Kids, significant funds will be channelled into a new portfolio approach which will allow new events, targeting grown markets to be seeded and supported by Council, broadening the type and spread of events throughout the year.

Council supported the following recommendation (7-0):

That Council adopt the Warrnambool Events Strategy 2018-2022.

5.4 Welcoming Cities Membership

Building a ‘Cosmopolitan City by the Sea’ is the vision driving Warrnambool City Council’s Council Plan. A number of key objectives sit behind this vision including fostering a healthy city that is socially and culturally rich; and developing a modern economy with diverse and sustainable employment.

Consistent with Council’s vision and such objectives is Welcoming Cities, an initiative launched in early 2016, that seeks to support local councils, business and industry, and their communities, to leverage the ideas and innovation that come from being welcoming and inclusive.

Welcoming Cities is an independent initiative founded by the Scanlon Foundation and Welcome to Australia.

Welcoming Cities exists to help Councils and their communities:

- Share globally leading policy and practice;

- Build relationships with other cities in Australia and internationally;

- Tell the good news stories of community cohesion and economic growth; and

- Benchmark and advance welcoming efforts through internationally accredited frameworks.

There are presently 13 Local Government members of Welcoming Cities, most of whom are larger and/or metropolitan Councils including City of Monash, City of Whittlesea, City of Darebin, City of Melton and Moreland City Council.

Council supported the following recommendation (7-0):

That Council becomes a member of the Welcoming Cities Network.

5.5 Tender No. 2018031 – Fixed Price Lump Sum Tender Public Amenities

Council has sought tenders for the renewal of two public conveniences identified through the public conveniences condition audit.

The tender was advertised through Tenderlink on 23 February 2018 and closed on 23 March 2018.

Council supported the following recommendation (7-0):

That Council accept the tender submission from Mount Kimberly Pty Ltd T/A Kimberly Constructions for Contract No. 2018031 – Public Amenities Renewal 2018 – Swan Reserve and Botanic Gardens in the amount of $545,400 excluding GST.

5.6 Pedestrian Serious Casualty Area Program

In late 2016 Council was asked by VicRoads on behalf of the TAC to express any interest it had in applying for funding under the Pedestrian Serious Casualty Area (PSCA) Program. The program offers funding to local government to improve pedestrian safety within activity nodes.

In response to this request Council developed a project proposal which largely leveraged funding from Council’s renewal program and sought to improve the functionality of a number of existing pedestrian crossings, provide ‘zebra’ crosswalks on key roundabouts and to slow traffic through the central activities area. These project options responded directly to the intent of the program.

Council has been offered a grant from the TAC for $733,000 towards a total project of $1,673,900. Council has $600,900 available through its renewal programs to contribute towards this project and requires an additional allocation of $340,000 before it can consider accepting the grant offer.

The PSCA projects would support other initiatives being considered by Council to improve footpaths in the CBD.

Council has been in discussion with the funding agency to vary the grant allocation in relation to some treatment options in accordance with discussion held at the Special Briefing of 4 September 2017. No additional TAC funding is available however, scoping of the projects nominated in the original application has been modified and agreed to in principal.

The amended offer has reduced Councils additional contribution from $495,000 to $340,000 and removed the Fairy Street / Koroit Street roundabout pedestrian safety improvements from the project scope. These figures also make allowance for escalation over the last 12 months.

Council supported the following recommendations (7-0):

That Council:

(i) Support the proposed scope variation and agree to enter into a funding agreement with the TAC for the Pedestrian Serious Casualty Area (PSCA) Program for the projects outlined in Appendix A.

(ii) Agree to fund the remaining $340,000 contribution through Council allocations as part of the 2018/2019 budget process.

(iii) Agree to consider the prioritisation of footpath redevelopments that are funded through the Car Parking Fund in locations adjacent to these works.

5.7 Waste Management – FOGO Pilot Update

In March this year Council commenced a FOGO kerbside collection pilot in one of its 10 collection areas.

The trial has now over 50% progressed and the service has been highly utilised with presentation rates similar to that of recycling collections and with weekly collections in excess of 20 tonnes.

Bin contamination rates have been very low to non-existent in part due to excellent community practices, a strong education program and a vigilant collection contractor.

High level of food waste in FOGO bins have been observed as part of the collection indicating a high take up of the kitchen caddy.

The most significant cost of the trial has been the bin and caddy supply. The collection and processing costs are relatively low.

The pilot has enabled gathering of information and feedback to precisely calculate costs, diversion rates and improvements to the service and rollout process.

With the FOGO service provided under the pilot project set to end in June, Council needs to determine its position on both the continuation of the program and the further roll out as part of the 2018-2019 budget process.

Council supported the following recommendation (7-0):

That Council notes the positive take up of the FOGO service and agrees to extend the pilot collection service into the 2018/2019 financial year.

5.8 Warrnambool Recreation Plan 2007-2017 and Active Warrnambool Strategy Issues and Opportunities

The “Warrnambool at Play” – refer Appendix A report has been prepared to highlight the achievements completed arising from the Warrnambool Recreation Plan 2007-17.

The Active Warrnambool Strategy – refer Appendix B is under development and the Issues and Opportunities discussion paper summarises the completion of Stage 4 of the project.

Council supported the following recommendation (7-0):

That the report be received.

5.9 Advisory Committee Reports

Economic Development Advisory Committee

7 March 2018 – refer Appendix A.

International Relations Advisory Committee

15 March 2018 – refer Appendix B.

Visitor Economy Advisory Committee

15 March 2018 – refer Appendix C.

4. Environment and Planning Advisory Committee

11 April 2018 – refer Appendix D.

Council received the report (7-0).

5.10 Assembly of Councillors Records

Council received the report (7-0).

5.11 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

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