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Council chambers

Council meeting summary March 6, 2017

News Article Date: 
Tuesday, 7 March 2017

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of March 6 Meeting are accepted by Council.
1. Opening Prayer & Original Custodians Statement

2. Apologies


3. Confirmation of Minutes

Council confirmed the Ordinary Meeting of Council held on February 6 2017 and the Special Meeting of Council held on February 20 2017.

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Neoh declared a Conflict of Interest in Item 5.7.

5.1 Activities and Initiatives – December Quarter

In order to achieve the objectives established in the Council Plan, a set of activities and initiatives are developed for each year of the four-year plan.

Funding allocations to deliver the activities and initiatives are outlined in Council’s annual budget and in 2016-2017 there were 158 activities and initiatives identified. These actions and initiatives are representative of the broad range of work that is undertaken by Council on behalf of the community.

Good progress in our actions continues across all of Council’s key objective areas.

So far, 18.4% of the program has been fully completed. Of the remaining actions 79.7% are on schedule, 1.3% behind schedule and 0.6% being withdrawn due to changes in circumstance or funding.

Council received the report (7-0).

5.2 Council Advisory Committees – Review of Operations

Council to the end of 2016 had eight Advisory committees operating that cover a range of topics from an issues based origin to a facilities based reason for being.

The current term of office for the eight Advisory Committees expires on 30 April 2017.

The purpose of this report is to outline the outcomes of the review of Committees undertaken.

Council supported the following recommendations (7-0):

1. That Council Advisory Committees for

- International Relations Advisory Committee (IRAC)

- The South West Live Stock Exchange Advisory Committee

- Australia Day Advisory Committee

- Warrnambool City Health and Wellbeing Advisory Committee

- Economic Development Advisory Committee

- Environment Advisory Committee

- Visitor Economy Advisory Committee

be established for the period 1 May 2017 to 30 April 2021 or for a period as outlined in the terms of reference for the individual Committees.

2. That the Warrnambool Airport Advisory Committee becomes a user reference group administered by the appropriate council officers.

3. That Councillor representation be nominated to these Advisory Committees at the Annual statutory meeting of Council each year.

4. That Councillor representation for the Economic Development Advisory Committee, Environment Advisory Committee and Visitor Economy Advisory Committee be nominated at the meeting of Council on 1 May 2017.

5. That community nomination for vacancies to these Advisory Committees is publically advertised in the Warrnambool Standard and on Council’s Web site from Saturday 11 March 2017 until a closing date for applications of Friday 30 March 2017.

6. That Council declare the successful candidates to these advisory Committees at its ordinary Council meeting of 1 May 2017.

7. That all existing members of Advisory Committees receive a letter of thanks from Council for their services to the community over the previous term of the committee and where a Committee is continuing advise them of the process for nomination to the Advisory Committee.

5.3 Planning Permit Application PP2016-0062 4 Koroit Street, Warrnambool

The application is for the construction of a second dwelling to the rear of the existing dwelling at 4 Koroit Street. The application also includes subdivision so that each dwelling is on its own title.

The application was notified and six objections have been received.

Council supported the following recommendation (7-0):

That a Notice of Decision to Grant a Permit be issued under Section 65 of the Planning and Environment Act 1987 subject to 11 conditions as outlined in the Agenda.

5.4 Planning Permit PP2016-0201 – 94 Merri Street, Warrnambool

The application is for extensions to the existing dwelling at third floor level.

The application was notified and One (1) objection has been received.

Council supported the following recommendations (5-2):

That a Notice of Refusal to Grant a Permit be issued under Section 65 of the Planning and Environment Act 1987 on the following grounds:

1. The proposed development fails to satisfy the objectives of Clause 21.06 of the Warrnambool Planning Scheme. Particularly in regards to protection of the character of the existing residential precinct, ensuring building heights maintain view lines to the coast and ensuring building heights respect the scale and character of existing buildings.

2. The proposed development fails to meet the design objectives of Schedule 15 to the Design and Development Overlay, Clause 43.02 of the Warrnambool Planning Scheme, particularly when considering the building height, form and setback requirements.

3. The proposed development does not satisfy the relevant provisions of Clause 55.02-1 of the Warrnambool Planning Scheme (Neighbourhood Character) as the proposal does not respect the existing or preferred neighbourhood character in regards to height and scale.

5.5 Dennington Neighbourhood Activity Centre Development Plan – 1332 Raglan Parade

A Development Plan relating to part of the land at 1332 Raglan Parade has been submitted to Council for consideration.

The Development Plan describes the future use and development of the site with a petrol station.

The Development Plan was exhibited for a two week period and no submissions have been received.

Council supported the following recommendation (6-1):

That Council endorse the Development Plan, January 2017 in accordance with the requirements of Clause 43.04 (Schedule to DPO9) of the Warrnambool Planning Scheme.

5.6 Parking Strategy Implementation

There are a number of significant changes required to the way car parking is managed throughout the CBD.

The Car Parking Strategy provides some justification for new meters and improved management of highly utilised areas.

The car parking fund is the most appropriate and equitable funding tool to cover the cost of parking facilities, infrastructure and management systems as it is effectively a user pays system.

Council has signed an MOU with VicTrack and V/Line to construct up to 220 car parks as part of the Railway Precinct Car Park. It is intended that these spaces will be free and will provide capacity in lieu of areas where meters are required.

Council will be required to make a contribution towards the cost of constructing the Railway Precinct car park.

Due to the age and condition of existing meters approximately 120 new meters are required.

New ticket machines cost around $8,000 each (subject to tender process) and if the extent of metered parking is increased, around 100 machines will be required to replace existing and service new areas - Refer to attached plan Appendix A.

New meters will provide more flexibility, convenience of payment methods, provide valuable data, and assist with parking demand, compliance, and equity for parking across the city centre. It will also generate slightly more income to enable the parking fund to continue fund the required improvements.

To keep pace with CPI, a small increase in the cost of paid parking across the board (10 cents per hour in hourly parking areas and 20 cents per day in off street car parks) is proposed through the 2017/18 budget through the fees and charges.

Council supported the following amended recommendations (7-0):

1. That Council notes the release of a public tender to procure new ticket machines which are to be funded through the parking fund.

2. That Council notes the proposal to pass on credit card surcharge fees, and to review parking fees and charges for the 2017/18 annual budget.

3. That Council supports the rollout of new ticket machines in the areas proposed in this report.

4. That Council considers funding improvements to disabled parking bays from the car parking fund.

5.7 Response to Joint Letter from CBD Businesses Regarding Parking in the CBD

A joint letter was received from 34 businesses for Council to consider and respond to a number of proposals in relation to parking within the CBD – Refer Appendix A. A further undated letter from Max Taylor has also been received in relation to the joint letter – refer Appendix B.

In accordance with Local Law L.1 Governance the joint letter was received, and referred to the Chief Executive for a report to a future Council meeting.

Point 1 of the joint letters’ contents is to “Introduce free parking in the city centre blocks as previously agreed”.

This issue was recently considered by Council with previous Council resolutions confirming that no further action would be taken due to lack of evidence to support the inference that agreement existed for these areas to be free parking. Refer to Council resolution of June 6th 2016 in response to a notice of motion – Appendix C.

Point 2: “To subsidise lost revenue by allowing free 90 minute car parking in the 3 central blocks increase on street parking fees by 10%”.

Is not correct and this proposal would represent cost Council of in excess of $200,000 in lost revenue.

Point 3: “Introduce free policed parking throughout the CBD paid for with a levy on all residents (we understand that this is what happens in Albury)”

Parking fees and charges have been developed based on a user pays system. This proposal is a fundamental change in parking strategy and may be difficult to implement in a rate capped environment as a general rate increase. It could also have the effect of levying these costs onto competing shopping precincts which have provided parking as part of their developments.

Point 4: “Re-introduce the old policy of council to assemble centre of block parking. This could be done by for example doing a deal with owners of the old Criterion site and adjoining owners to sell the ground level land whilst giving them freehold of the air space above at street level.”

“This is an example that may be able to be done which can benefit both the land owner who is paying rates on vacant land and the city that needs extra parking.”

This is occurring and is evidenced by the work currently being undertaken by council in the Grace Avenue precinct.

Point 5: “Making the airspace above the central carparks available for multi-story office or residential development to get extra people into the CBD. Nothing will succeed if we don't get extra people.”

Council welcomes private investment opportunities and would consider any proposal on a case by case basis.

Council supported the following amended recommendations (6-0):

1. The report be received by Council.

2. That Mr Taylor be thanked for his letters.

3. That Mr Taylor be provided with a copy of the Council Car Parking Strategy and a copy of the previous Council report and resolution of 6 June 2016 in relation to the special rates and charges schemes for CND car parks.

5.8 Princes Highway West Project – ‘Time for a Plan’

Councils in the South West region have advocated strongly for increased road funding and despite recent funding announcements, there are still safety and condition issues with the Princes Highway that will remain unresolved.

An information document has been prepared to help support our argument for further funding and upgrades to the Princes Highway West.

VicRoads and Transport for Victoria don’t currently have a clear plan for priority upgrade works on the Princes Highway West.

Council has developed new information documents that stress the need for a clear plan. These documents are broken into two components being a local Warrnambool focus and a regional focus (Refer Attachment A & B).

The documents are now being present for the information of Councillors and to invite input on the key projects identified.

The purpose of these documents is to shift our focus from one of advocacy to one of influencing outcomes.

Council supported the amended recommendations (7-0):

That Council:

1. Adopts the ‘Princes Highway West - Focus on Warrnambool’ and the ‘Princes Highway West - Colac to the South Australian Boarder’ documents.

2. Works proactively with neighbouring municipalities to promote local improvement priorities

3. Requests Transport for Victoria, as a matter of urgency, develop a corridor plan for the Princes Highway West between Colac and the South Australian border in consultation local municipalities.

4. Forward to Transport for Victoria and VicRoads its priority list of road improvement projects from Allansford to Dennington.

5.9 Petition for Council to Improve the Amenity of EJ King Reserve

A petition has been received with 18 signatures for Council to improve the amenity and appearance of the E.J.King Reserve.

In accordance with Local Law L.1 Governance the petition is received, and referred to the Chief Executive for consideration and response.

Council supported the following recommendation (7-0):

In accordance with Local Law L1 Governance, the petition is received and referred to the Chief Executive for consideration and response.

5.10 Petition for Council to Increase the Opening Hours of the Warrnambool Library

A petition has been received with 360 signatures for Council to increase the opening hours of the Warrnambool Library.

In accordance with Local Law L.1 Governance the petition is received, and referred to the Chief Executive for consideration and response.

Council supported the following recommendation (7-0):

That in accordance with Local Law L1 Governance, the petition is received and referred to the Chief Executive for consideration and response.

5.11 Advisory Committee Report

This report contains the record of one Advisory Committee meeting: Warrnambool Regional Airport Advisory Committee on Monday 13 February 2017.

Council received the report (7-0).

5.12 Assembly of Councillors Records

Council received the report (7-0).

5.13 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

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