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Council chambers

Council meeting summary - March 2, 2020

News Article Date: 
Wednesday, 4 March 2020

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the March 2 Meeting are accepted by Council.

1. Opening Prayer & Original Custodians Statement

2. Apologies

None.

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on February 3, 2020 (6-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Gaston declared a Conflict of Interest in Item 5.4. Cr Herbert declared a Conflict of Interest in Item 5.5. Cr Neoh declared a Conflict of Interest in Item 5.8.

5.1 Activities and initiatives 2019-2020: October – December

In order to achieve the objectives established in the Council Plan, a set of Activities and Initiatives is developed for each year of the four-year plan.

The A&Is underpin activities Council undertakes to work toward the vision of Warrnambool: A Cosmopolitan City by the Sea.

In 2019-2020 there are 145 A&Is which represent a broad range of the work undertaken by Council on behalf of the community.

135 A&Is are progressing, seven are complete, one is on hold and two are not progressing.

Council supported the following recommendation (6-0):

That the report be received.

5.2 Land Identified Surplus to Need – 26 Garden Street

Council has identified that 26 Garden Street Warrnambool is surplus to needs.

Council undertook the statutory processes required to dispose of the property.

Initial expressions of interest received and then subsequently withdrawn, which were below valuation.

Subject to a further marketing campaign and open house two submissions were received above current valuation.

Council supported the following recommendation (6-0):

That the unconditional offer of $309,000 be accepted and the sale of land progress subject to the receipt of approvals from referral authorities related to the subdivision of the property.

5.3 Planning Panel Report – Planning Scheme Amendment C103 – EAP Structure Plan

Amendment C103warr implements the policy direction of the Eastern Activity Centre Structure Plan.

Council received 7 submissions to the Amendment, and referred the submissions to an Independent Panel to consider.

The Panel Hearing for Amendment C103warr was held on 11 and 12 December 2019.

On 14 January 2020, Council received the report of the Planning Panel appointed to consider submissions received to Warrnambool Planning Scheme Amendment C103warr.

The Panel supports Council's position on all submissions, subject to minor changes/clarification to some of the provisions.

It is recommended that Council accept the Panel recommendations and adopt Amendment C103warr, subject to the changes included in the Panel report.

Council supported the following recommendation (6-0):

That Council:

1. Consider the Panel report for Amendment C103warr to the Warrnambool Planning Scheme in accordance with Section 27(1) of the Planning and Environment Act 1987, and adopts the Panel’s recommendations.

2. Adopts Amendment C103warr to the Warrnambool Planning Scheme in accordance with Section 29(1) of the Planning and Environment Act 1987, incorporating the changes to Amendment C103warr recommended by the Panel.

3. Submits Amendment C103warr to the Minister of Planning for approval in accordance with Section 31(1) of the Planning and Environment Act 1987.

4. Prioritise funding a review of Warrnambool Retail Strategy (2007) as a strategic priority.

5.4 Albert Park Integrated Water Management Plan

Integrated Water Management (IWM) describes the practice of considering the use of water from all sources and throughout the whole water cycle for the highest benefit.

The Albert Park Integrated Water Management Plan was developed and funded in partnership between Council, DELWP and Wannon Water, and in collaboration with an extensive stakeholder group.

The Albert Park Integrated Water Management Plan aims to identify opportunities to implement Integrated Water Management measures within Albert Park and to frame a plan that facilitates opportunities that can be incorporated into future development of the area.

Stakeholder workshops were conducted in late January 2019, to identify the vision and opportunities available at Albert Park. The identified opportunities were further evaluated to frame the draft Albert Park Integrated Water Management Plan.

A Stakeholder workshop was held on 4 September 2019 to present the draft Plan and enable further feedback and comments.

The draft plan was put out to community consultation between 6 December 2019 and closed on 24 January 2020 with no submissions received during this time.

Council supported the following recommendation (5-0):

That Council adopts the Albert Park Integrated Water Management Plan.

5.5 Contract 2020008 Wangoom Road / Abeerline Road Intersection Project

Cr Anderson was elected chair due to Cr Herbert’s Conflict of Interest in this Item.

A public tender was advertised on Saturday 21 December 2019, inviting submissions from suitably qualified contractors to construct the Aberline Road / Wangoom Road intersection upgrade and the Wangoom Road shoulder widening between Aberline Road and Horne Road.

At the close of tenders on Friday 31 January, a total of 5 tender submissions were received by Council.

A Tender Evaluation Panel met and evaluated the tender responses in accordance with the evaluation criteria set out in the Procurement Management Plan.

The Evaluation Panel deemed that a Best and Final Offer (BAFO) process was necessary to ensure Council was achieving best value for money for the Contract, with the most competitive Tenderers invited to submit a BAFO price.

The Tender Evaluation Panel recommends that Rodger Constructions be awarded Tender No. 2020008 – Wangoom Road / Aberline Road Intersection Project.

Council supported the following recommendation (5-0):

That Contract No. 2020008 – Road Construction – Wangoom Road / Aberline Road Intersection Project be awarded to Rodger Constructions Pty Ltd for the tendered amount of $1,290,278.00 excluding GST.

That Council authorise the CEO to sign, seal and vary the contract as required.

5.6 Contract 2020037 Hopkins River Bridge Concrete Repairs and Corrosion Protection System

A public tender was advertised on Saturday 9 November 2019 inviting tender submissions from suitably qualified and experienced contractors for Concrete Remediation & Corrosion Protection System for Hopkins River Bridge, Warrnambool.

Close of tenders was 2:00pm 6 December 2019. A total of 10 submission from 10 tenderers were received up until the close of tenders.

Ten companies submitted tenders to Council, and these have been assessed by the tender assessment panel.

The recommendation is to proceed with the tender offer provided by Foreva Solutions Pty Ltd for year 2 for the amount of $462,100.10 (GST inclusive).

Council supported the following recommendation (6-0):

Award Contract No. 2020037 Concrete Remediation & Corrosion Protection System for Hopkins River Bridge, Warrnambool to Foreva Solutions Pty Ltd for year 2 for the Lump sum amount of $462,100.10 (GST inclusive).

That the schedule of rates offered is accepted to undertake any extra works over and above the lump sum price if required, provided that additional works can be accommodated within the Bridge Program budget.

Authorise the CEO to sign, seal and vary the contract as required.

5.7 Capital Projects Report Quarter Two

Each year Council undertakes a number of capital projects which help it achieve its objectives as contained in the annual budget and Council Plan.

This report provides a summary of the progress made on Capital Projects to the end of the second quarter of the 2019/2020 financial year (31 December 2019).

Cr Neoh moved and Cr Cassidy seconded that the recommendations in the report be split and voted on separately.

Council supported the following recommendation (6-0)

That Council receive the 2019-2020 - Quarter 2 Capital Projects Report.

Council supported the following recommendation (5-1)

That Council agree to proceed with the Wiggs Lane construction project without the levying of a Special Rates and Charges Scheme.

5.8 Reid Oval Redevelopment – Preferred Concept Plan

A contract was awarded to Brand Architects (Contract 2020002) for the delivery of design services required for the Reid Oval Redevelopment project.

Works under this contract started in mid-September 2019 on Phase I, which involved the completion of concept design and scope determination.

Phase I was completed, with the completion report and recommendation presented to the Project Control Group on 4 November 2019, and Council on 2 December 2019.

Council endorsed and approved design Concept 2 be further developed and explored with Stakeholders.

Due to an inability to meet East Warrnambool Football Netball Club (EWFNC) requirements, and due to existing lease conditions over current club rooms, the Project Control Group requested the Club make a formal determination to either remain in the existing building, which would result in a revised concept, or forgo their existing lease and move into the new pavilion based on the current schematic designs.

East Warrnambool Football Netball Club has advised their preference to remain in the existing building.

Endorsement from Council is required to change the preferred Concept from the previously approved Concept 2 and endorse Concept 1 for design progression.

Current Concept 2 designs and early stage Concept 1 designs are contained in Attachment 1 to this report.

Council supported the following recommendation (5-0):

That Council revoke the endorsement made for Concept 2 on 2 December 2019 and endorse and approve the pavilion design for Concept 1.

5.9 Assembly of Councillors Reports

Section 80A(2) of the Local Government Act 1989 requires the record of an Assembly of Councillors be reported to the next practicable Ordinary Meeting of Council.

The records of the following Assembly of Councillors is enclosed:

  • Monday 10 February 2020 – Refer Attachment 1
  • Monday 17 February 2020 – Refer Attachment 2
  • Monday 24 February 2020 – Refer Attachment 3

Council received the report (6-0).

5.10 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (6-0).

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