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Council chambers

Council meeting summary June 4, 2018

News Article Date: 
Tuesday, 5 June 2018

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the June 4 Meeting are accepted by Council.
 
1. Opening Prayer & Original Custodians Statement

2. Apologies

Cr Owen and Cr Cassidy.

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on May 7, 2018 (5-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

None.

5.1 Draft 2017-2021 Council Plan (Revised 2018) and 2018-2019 Budget

Council previously endorsed the release of the Draft Council Plan and Draft Budget for public comment.

Four submissions were received in relation to the Draft Budget.

Once Council has reviewed the submissions, the Council Plan and Budget will be formally presented for adoption at a Special Council Meeting on June 25 with or without amendments.

Council supported the following recommendations (5-0):

1. That submissions in relation to the Draft Budget are noted and that Council consider the submissions in conjunction with the 2018-2019 Budget at a Special Meeting of Council to be held on Monday, June 25, 2018.

2. That Council consider the Council Plan (Revised 2018) at a Special meeting of Council to be held on Monday, June 25, 2018.

5.2 Activities and Initiatives 2017-2018 – March Quarter

In order to achieve the objectives established in the Council Plan, a set of Activities and Initiatives is developed for each year of the four-year plan.

Funding allocations to deliver the Activities and Initiatives are outlined in the Council Budget. In 2017-2018 there were 143 Activities and Initiatives identified. These actions and initiatives are representative of the broad range of the work undertaken by Council on behalf of the community.

The report details progress on activities, milestones and significant events across a range of specific actions and initiatives. Council will continue to develop metrics to report on our progress to the community.

Council supported the following recommendation (5-0):

That the report be received.

5.3 City Infrastructure Directorate Operations Report

This report provides summary information related to activities undertaken by the City Infrastructure Directorate during the 2017-2018 financial year.

Council supported the following recommendation (5-0):

That the City Infrastructure Operations Report for the 2017-2018 financial year be received.

5.4 Report on Major Projects and Advocacy

This report informs Council of the status of major projects which are either under way or proposed.

The report also contains an update on projects for which Council is an advocate including the Princes Highway West upgrade and The Lookout drug and alcohol residential rehabilitation centre.

Major projects currently under way include the City Centre Renewal and Simpson Street tunnel which have a combined value in excess of $20 million.

Council supported the following recommendation (5-0):

That the report be noted.

5.5 Warrnambool Residential Land Supply Update

Council officers undertook an audit of residential land supply across the municipality. The audit updates the data presented in the 2015 Residential Land Supply report (which included data up to the end of December 2014).

The updated report finds that there were a total of 5964 vacant lots within the municipality at the end of 2017. As a result there continues to be adequate zoned land to meet projected population growth until the year 2036 (approximately 2.5 years supply of development ready minor infill lots and around 22 years supply of zoned residential land across the municipality).

The updated report 2018 (Appendix B) demonstrates Council’s ongoing commitment to maintaining access to affordable land for residential development.

Council supported the following recommendation (5-0):

That Council endorse the Warrnambool Residential Land Supply Report update 2018.

5.6 Implementation of Infrastructure Design Manual (IDM) into the Warrnambool Planning Scheme

The Department of Environment Land Water & Planning (DELWP) is undertaking a project to implement the Infrastructure Design Manual (IDM) into regional planning schemes and is seeking Council’s support to participate in the project.

The IDM is designed to clearly document and standardise Council’s requirements for the design and development of infrastructure.

Council adopted the IDM at its meeting on 7 September 2015 and has been using it ever since. The IDM is currently utilised by 44 Councils across Victoria.

The inclusion of the IDM in the planning system will also provide certainty around the requirements for the provision of infrastructure.

The IDM applies to all development and subdivision applications, including commercial, industrial, rural and residential.

DELWP intend to implement the IDM into regional Planning Schemes across the state at the same time via a Ministerial Amendment later this year.

Council supported the following recommendation (5-0):

That Council agree to participate in a Section 20(4) Ministerial Amendment coordinated by the Department of Environment Land Water and Planning which seeks to introduce the ‘Infrastructure Design Manual’ (IDM) provisions into the Warrnambool Planning Scheme.

5.7 Green Warrnambool

Green Warrnambool has been developed and sets a new vision for the City that Warrnambool will be the most sustainable regional city in Australia.

Green Warrnambool is a high level overarching strategic document that guides a suite of new and existing strategic plans and actions.

Green Warrnambool has been developed in conjunction with the Warrnambool 2040 Project and the Environment and Planning Advisory Committee and will supersede the previous Environmental Sustainability Strategy 2008-2013.

The plan contains six goals which are:

  • Zero Warrnambool – we will have zero net greenhouse gas emissions.
  • Adaptable Warrnambool – Council and its community will be prepared and resilient in a changing climate.
  • Wise Warrnambool – we will send zero recoverable waste to landfill and reduce litter and pollution.
  • Naturally Warrnambool – where we will enhance and protect our environment and biodiversity.
  • Blue Warrnambool – we will ensure our water is protected, conserved and unpolluted.
  • Green Warrnambool – our green spaces will be thriving and connected and our food sourced locally.

The actions are a combination of policy and planning documents, data collection and on-ground implementation actions with over 50 Council led actions and 40 community actions.

The targets are ambitious and it is acknowledged that meeting them requires a cultural shift in how we will live and develop as a city.

The draft Green Warrnambool document is ready for community consultation over a six week period.

Council supported the following recommendation (5-0):

That the Green Warrnambool 2018 (draft) be released for community consultation for a six week period.

5.8 Corangamite Regional Library Corporation – Draft New Local Laws and Extension to Existing Service Level Agreement

The Corangamite Regional Library Corporation delivers library services to four member councils, including Warrnambool City Council.

The Corporation has, as constituted under the Local Government Act (1989), the power to establish Local Laws, and Service Level Agreements with member councils.

Service Level Agreements are in place with all member councils of the Corporation, and are due to expire on 30 June 2018.

The Corporation’s Board is recommending to member councils that the existing Service Level Agreements be extended by a year to give time to consider how changes likely to be incorporated in the new Local Government Act, and any recommendations arising from an internal review of library branches currently underway, might impact on service level agreements.

The Corporation had previously made two Local Laws in 2008 – for Meeting Procedures and Library Services - that are set to expire in September 2018, and the Corporation is required to make new Laws to replace them.

Two new Local Laws - Local law 1 Library Service and Local Law 2 Meeting Procedures – have been developed based on the old laws with a few changes to reflect contemporary meeting procedures and library service delivery.

Council supported the following recommendations (5-0):

1. That Council approve the one year extension to the existing Service Level Agreement with the Corangamite Regional Library Corporation, with the extended agreement to conclude at 30 June 2019.

2. That Council ratify the two proposed new Local Laws for the Corangamite Regional Library Corporation - Local Law 1 Library Service and Local Law 2 Meeting Procedures – to allow the Corporation to undertake further steps required to allow them to be promulgated.

5.9 Tender No. 2018020 Register of Contractors Supporting Civil Infrastructure – Good and Services

Council has sought tenders for Contract 2018020 Register of Contractors Supporting Civil Infrastructure – Goods and Services, via Councils Tenderlink portal.

The successful tenderers will be appointed as registered suppliers to a panel of providers for the provision of this service.

A total of 28 companies have provided tender submissions for the provision of these services.

Following a detailed evaluation of each of the submissions it is considered that the tender submission/s of , ASAP Local Plumbing, Cleanaway Industrial Solutions Pty Ltd, Duggan Civil Pty Ltd, Environmental Services Group Pty Ltd, RSP Environmental Services Pty Ltd, Go Traffic, Collins Earthmovers Pty Ltd, McKinnon Quarries and Civil Pty Ltd, McLeod Levelling and Excavations, Southwest Traffic Control Pty Ltd, Statewide Recycling Services Pty Ltd, , Westvic Waste Recycling, 1300tempfence Warrnambool, Abtech Plumbing and Excavations Pty Ltd, All About Fencing, Bligh Vegetation Management Pty Ltd, Elonchrome Pty Ltd, Gillear Lime & Sandstone Quarries, JG Keast Excavations Pty Ltd, Kavanagh Excavation & Plumbing Pty Ltd, L & H Van Kempen, Matkohire, Roger Constructions Pty Ltd, Worn Gundidj Aboriginal Corporation Ltd are preferred

Following evaluation of each of the submissions the following tender submissions are considered non-conforming; Coates Hire Pty Ltd, Holcim (Australia) Pty Ltd, Tutt Bryant Hire Pty Ltd and should only be added to the panel if suitable contract conditions can be agreed.

Council supported the following recommendations (5-0):

That Council:

1. Accept the tender submission/s for Tender 2018020 Register of Contractors Supporting Civil Infrastructure – Goods and Services, from ASAP Local Plumbing, Cleanaway Industrial Solutions Pty Ltd, Duggan Civil Pty Ltd, Environmental Services Group Pty Ltd, RSP Environmental Services Pty Ltd, Go Traffic, Collins Earthmovers Pty Ltd, McKinnon Quarries and Civil Pty Ltd, McLeod Levelling and Excavations, Southwest Traffic Control Pty Ltd, Statewide Recycling Services Pty Ltd, , Westvic Waste Recycling, 1300tempfence Warrnambool, Abtech Plumbing and Excavations Pty Ltd, All About Fencing, Bligh Vegetation Management Pty Ltd, Elonchrome Pty Ltd, Gillear Lime & Sandstone Quarries, JG Keast Excavations Pty Ltd, Kavanagh Excavation & Plumbing Pty Ltd, L & H Van Kempen, Matkohire, Roger Constructions Pty Ltd, Worn Gundidj Aboriginal Corporation Ltd for the associated schedule of rates exclusive of GST.

2. Accept the tender submission/s for Tender 2018020 Register of Contractors Supporting Civil Infrastructure – Goods and Services from Coates Hire Pty Ltd, Holcim (Australia) Pty Ltd, Tutt Bryant Hire Pty Ltd subject to each reaching agreeable contractual terms and conditions to the satisfaction of the Director City Infrastructure.

3. Authorise the Chief Executive Officer to sign and seal the deed(s) of standing offer and any contract documents.

5.10 Advisory Committee Reports

Health and Wellbeing Advisory Committee

9 May 2018 – refer Appendix A.

Council received the report (5-0).

5.11 Assembly of Councillors Records

Council received the report (5-0).

5.12 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (5-0).

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