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Council chambers

Council meeting summary July 2, 2018

News Article Date: 
Tuesday, 3 July 2018

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the July 2 Meeting are accepted by Council.
 
1. Opening Prayer & Original Custodians Statement

2. Apologies

None.

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on June 4, 2018 and the Special Meeting of Council held on June 25, 2018 (7-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

None.

5.1 Proposed Amendment to the Warrnambool Planning Scheme – Implementation of the Logans Beach Strategic Framework Plan (Amendment C104)

A planning scheme amendment is required to implement the recommendations of the Logans Beach Strategic Framework Plan.

The amendment will implement rezoning the land and other changes to the planning controls and policy framework for the study area, including a shared infrastructure plan.

The shared infrastructure plan will provide for appropriate development contributions to be paid at the time land is developed or subdivided.

The Logans Beach Strategic Framework Plan was adopted by Council on 4 December 2017.

The strategic plan endorses an increase of approximately 200-250 lots across the framework plan area.

Council supported the following recommendations (7-0):

That Council: 

1. In accordance with Section 8A of the Planning and Environment Act 1987 (the Act), seek the authorisation of the Minister for Planning to prepare an amendment to the Warrnambool Planning Scheme to implement the Logans Beach Strategic Framework Plan. 

2. Following the authorisation of the Minister for Planning, in accordance with Section 19 of the Act, prepare and exhibit an amendment to the Warrnambool Planning Scheme to implement the Logans Beach Strategic Framework Plan (Amendment C104).

5.2 Footpath Trading Policy 2018 Adoption

The current Footpath Trading Policy was adopted in 2015 and is contained in Appendix A.

The draft Policy and Procedures have been updated to reflect feedback from the community consultation process. Appendix B and C include amendments which are highlighted in red text.

Following the Liebig Street redevelopment, much of the Footpath Trading Policy (Policy) could not be applied. Provisions in the existing policy did not take account of new footpath widths, bluestone footpath treatment, and the absence of kerbs.

Key changes to the Policy include changes in nomenclature such as “roadway” rather than “kerb”, removal of procedural aspects and formatting amendments.

The Policy provides provision for Footpath Trading ensuring that it occurs safely, equitably and does not create clutter or amenity impacts.

The Procedures must be read in conjunction with the Policy. It provides applicants with certainty over what can and will not be permitted.

The application process has been significantly streamlined and the application form has been incorporated into the Procedures. A number of different applications have been amalgamated into one application form for simplicity.

The Policy and Procedures were released for public comment for a period of 4 weeks from 9 April 2018 until 14 May 2018 from which five submissions were received. One of the submissions was on behalf of a number of traders. The submissions are attached - Refer Appendix D.

The submission comments related broadly to; the inflexibility of the Policy, smoking in outdoor eating areas, busking, and street art. The Policy and Procedures have been amended where necessary to reflect this feedback.

Council is now asked to adopt the Policy, with the Procedures being an operational document available on Councils website.

Council supported the following recommendations (7-0):

That Council: 

1. Adopts the Footpath Trading Policy 2018. 

2. Council notes the Footpath Trading Procedures 2018.

5.3 2018/2019 Bitumen Sealing Works – Joint Contract Agreement 

Both Corangamite Shire Council (CSC) and Warrnambool City Council (Council) have programs to undertake bitumen sealing works each year, as part of our road management plan and annual road maintenance activities.

Both CSC and Council’s programs contain very similar scopes and are typically undertaken by specialist contractors. Accordingly a collaborative approach to the procurement of these works provides a greater opportunity to achieve efficiencies through an ‘economy of scale’.

Council resolved on 7 August 2016 to enter into its third Infrastructure Contributions Agreement for 2017/2018 Bitumen sealing works with Corangamite Shire Council.

CSC entered into a contract with Inroads Pty Ltd on behalf of Warrnambool City Council to deliver sealing works for the 2017/2018 season.

It is proposed that a 2018-2019 Bitumen Sealing Works Agreement is made with Corangamite Shire Council, for the management and delivery of the 2018/2019 Bitumen Sealing Program.

Council supported the following recommendations (7-0):

1. That Warrnambool City Council enters into a Joint infrastructure Agreement with Corangamite Shire Council for the 2018/2019 bitumen sealing works. 

2. That Corangamite Shire Council is appointed as an agent of Warrnambool City Council for the purpose of tendering the works under the 2018/2019 agreement. 

3. That the Chief Executive Officer is delegated authority to sign and seal (execute) documents for the 2018/2019 bitumen sealing Joint infrastructure Agreement. 

4. That the Chief Executive Officer is delegated authority to accept or reject the tender recommendations from Corangamite Shire Council for bitumen sealing works.

5.4 Consideration of Tender Submissions for Tender NO.2018043 – Supply, Delivery and Assembly of FOGO Bins

The intent of this contract is to engage a contractor to supply, deliver, assemble and deliver to households FOGO bins, kitchen caddies and compostable liners.

Three tender submissions were received and considered by the Tender Assessment Panel, the details of which are attached to this report.

The Tender Assessment Panel has recommended the contract be awarded to Mastec Australia Pty Ltd.

Council supported the following recommendations (7-0):

That Council: 

1. Accept the tender submission from Mastec Australia Pty Ltd for Tender No. 2018043 for an amount of $938,811 exclusive of GST over three years, for the supply and assembly of FOGO bins, kitchen caddies and compostable liners and delivery to households of FOGO bins, kitchen caddies and compostable liners. 

2. Authorise the CEO to sign and seal the contract documents.

5.5 Tender NO. 2018031 – Fixed Price Lump Sum Tender Public Amenities

Council has sought tenders for the renewal of two public conveniences identified through the public conveniences condition audit and strategy.

The tender was advertised through Tenderlink on 23 February 2018 and closed on 23 March 2018.

At its Ordinary Meeting of 7 May 2018, Council resolved to award this tender to Mount Kimberly Pty Ltd T/A Kimberly Constructions for an amount of $545,400 excluding GST.

Following award of the tender to Kimberly Constructions, their Manager advised Council that they were no longer in a position to fulfil the obligation of the contract.

It is now intended that the second place tender BDH Construction be awarded the contract.

The second place tender has been assessed by the evaluation panel as providing value for money to Council.

Council supported the following recommendations (7-0):

That Council: 

1. Acknowledge that Mount Kimberly Pty Ltd T/A Kimberly Constructions has withdrawn from Contract No. 2018031. 

2. Accept the tender submission from second placed tender BDH Constructions for Swan Reserve Amenities only for Contract No. 2018031 – Public Amenities Renewal 2018 – Swan Reserve and Botanic Gardens in the amount of $705,100 excluding GST ($775,610 GST inclusive). 

3. Authorise the CEO to sign and seal contract documents.

5.6 Advisory Committee Reports

This report contains the record of three Advisory Committee meetings.

1. Visitor Economy Advisory Committee, 17 May 2018 – refer Appendix A.

2. International Relations Advisory Committee, 24 May 2018 – refer Appendix B.

3. Economic Development Advisory Committee, 29 May 2018 – refer Appendix C.

Council received the report (7-0).

5.7 Assembly of Councillors Records

Council received the report (7-0).

5.8 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

6. Notice of Motion – NO. 2150

Notice is given that at the Ordinary Meeting of Council to be held on Monday 2 July 2018, I proposed to move the following:-

“The Warrnambool City Council reintroduce to its Ordinary Meetings, “General Business” as an ongoing agenda item.”

CR. PETER HULIN

The Motion did not receive a Seconder and lapsed.

 

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