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Council meeting summary August 1, 2016

Council meeting summary August 1, 2016

News Article Date: 
Tuesday, 2 August 2016

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of August 1 Meeting are accepted by Council.
1. Opening Prayer & Original Custodians Statement

2. Apologies


3. Confirmation of Minutes

Council confirmed the Minutes of the Special Meeting of Council held on July 4 2016 and the Ordinary Meeting of Council held on July 4 2016 (7-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda


5. Signing of Councillor Code of Conduct

All Councillors signed the Councillor Code of Conduct.

6. Response to Notice of Motion No. 2133: Councillor Conflict of Interest and Application for Ministerial Exemption

For information only.

7.1 Proposed Changes to Council Meeting Dates for October – December 2016 (Inclusive)

Due to the Caretaker (Elections) Policy, it is necessary for Council to change the date of the October 2016 Council meeting which falls within the election period and is scheduled to be held on 3 October 2016.

Due to the elections and Councillor induction program, it is also necessary to change the dates for the Annual Meeting and the November and December Ordinary Meetings.

Council supported the following recommendations (7-0):

1. That the Ordinary Council meeting scheduled for 3 October 2016 be cancelled due to falling within the election period.

2. That the Ordinary Council meeting scheduled for 7 November 2016 be rescheduled to 28 November 2016.

3. That the Annual Council Meeting scheduled for 31 October 2016 be rescheduled to 14 November 2016.

4. That the Ordinary Council meeting scheduled for 5 December 2016 be rescheduled to 19 December 2016.

5. That the rescheduled dates of meetings be advertised accordingly.

7.2 Loan Guarantee – Warrnambool RSL

The Council, at its meeting on 7 December 2015, agreed to act as guarantor to the RSL for a bank loan of $2.5 million.

The RSL will be repaying the loan with principal and interest repayment over 15 years.

Warrnambool Sub Branch Building Patriotic Fund will be required to hold the building as an asset within its accounts as part of the security of the loan being guaranteed by Council.

Council supported the following recommendation (7-0):

That Council agrees to increase the amount it acts as loan guarantor for the Warrnambool RSL Sub-Branch Inc new loan facility by $400,000 to $2.9 million.

7.3 Small Infrastructure Fund – Confirmation of Fund Allocation

In an environment of tight fiscal constraint with greater demands of resources than available for all competing demands, Council established a small infrastructure fund that ensured the prioritisation of small scale projects that would otherwise not be able to be funded.

These projects have been directly informed by the community through representations, petitions, meetings and local knowledge.

These projects satisfy an important gap that would otherwise occur in a systemised assessment of capital projects.

A focus on renewal of assets and the need to strive to fund major infrastructure initiatives would consume all available funding if an initiative such as this did not recognise the community building value of local level infrastructure improvement.

The current Small Infrastructure Fund Framework is attached in Appendix A.

Council supported the following recommendation (7-0):

That the Small Infrastructure Fund projects for 2016/17 be noted.

7.4 Planning Permit PP2015 – 0158 – 29 Preston Street, Dennington

The application proposes the realignment of boundary to create a smaller residential lot with single access point from Bath Avenue.

Four objections have been received.

The key areas of consideration in the assessment of the application include the purpose of the zone and the objectives of residential subdivision.

For the reasons detailed in the planning assessment the application is supported.

Council supported the following recommendations (7-0):

That a Notice of Decision to Grant a Permit be issued under Section 64 of the Planning and Environment Act 1987 for the land known as 29 Preston Street Dennington, for the realignment of boundary in accordance with the endorsed plans subject to seven conditions.

7.5 Proposed Planning Scheme Amendment to the Warrnambool Planning Scheme – 811-821, 823 and 825 Raglan Parade, Warrnambool (Amendment C101)

Myers Planning Group has requested Council prepare an amendment to the Planning Scheme to rezone land at 811-821, 823 & 825 Raglan Parade (the land) to Mixed Use Zone (MUZ) and to apply an Environmental Audit Overlay (EAO).

The land is currently in two zones - Commercial 2 and Industrial 3.

The amendment will enable more flexible use and development options for the land and will bring the land into one zone (rather than two zones).

Council supported the following recommendations (7-0):

That Council:

1. In accordance with Section 8A of the Planning and Environment Act 1987 (the Act), seek the authorisation of the Minister for Planning to prepare an amendment to the Warrnambool Planning Scheme to rezone land at 811-821, 823 & 825 Raglan Parade, Warrnambool from Commercial 2 and Industrial 3 to Mixed Use Zone and apply an Environmental Audit Overlay.

2. Following the authorisation of the Minister for Planning, in accordance with Section 19 of the Act, prepare and exhibit an amendment to the Warrnambool Planning Scheme to rezone land at 811-821, 823 & 825 Raglan Parade, Warrnambool, to the Mixed Use Zone and apply the Environment Audit Overlay to the land (Amendment C101).

7.6 2015/2016 Bitumen Sealing Works – Infrastructure Contributions Agreements, June 2016 Update

Council resolved on 21 September 2015 to enter into an Infrastructure Contributions Agreement for 2015/2016 Bitumen Sealing works with Corangamite Shire Council (CSC).

CSC entered into a contract with Fulton Hogan on behalf of Warrnambool City Council to deliver sealing works for the 2015/2016 season.

Unit rates for both CSC and WCC works were lower in 2015/2016 than for previous years; with cost savings of around 12 per cent realised.

Council was able to complete final sealing works on the Regional Aviation Park Taxiways and Access road at a $40,000 discounted rate when compared with the rates tendered separately for the Aviation Park works.

Due to the Caretaker period, the tender and contract for the 2016/2017 bitumen sealing program will need to be in place before the end of August.

It is proposed that a 2016-2017 Bitumen Sealing Works Agreement is made with Corangamite Shire Council, for the management and delivery of the 2016/2017 Bitumen Sealing Program.

Council supported the following recommendations (7-0):

1. That Council notes the performance and savings achieved under the joint 2015/2016 Bitumen Sealing Works Agreement.

2. That Warrnambool Council enter in a Joint infrastructure agreement with Corangamite Shire Council for the 2016/2017 bitumen sealing works.

3. That Corangamite Shire Council is appointed as an agent of Warrnambool City Council for the purpose of tendering the works under the 2016/2017 agreement.

4. That the Chief Executive Officer is delegated authority to sign and seal (execute) documents for the 2016/2017 Bitumen Sealing Works Agreement.

5. That the Chief Executive Officer is delegated authority to accept or reject the tender recommendations from Corangamite Shire Council for Bitumen sealing works.

7.7 Petition – For Council to Review the Posted Speed Limit on McKenzies Road, Bushfield

On the 29 June 2016 a petition was received with 93 signatures which asked Council to consider reducing the speed limit on McKenzies Road.

In accordance with Local Law L.1.8.55, the petition is to be laid on the table of the next ordinary meeting of the Council.

This report provides a response to the petition and seeks Council support to initiate an internal review and report on the speed limit for McKenzies Road.

The review will involve a process to investigate and identify current issues, road and road user details and assess against relevant guidelines. The review’s findings and report will be presented to Council.

Councillor Neoh moved and Cr Sycopoulis seconded the motion with an amendment to the effect that the petition lay on the table until the next Council Meeting with a report to be prepared and brought to Council, as per protocol.

Council supported the amended recommendation (6-1).

7.8 Road Safety Programs

On 7 March 2016 a Notice of Motion (2131) was adopted by Council which sought advice on priority intersection works.

There are currently 211 sites identified as road safety projects in the Municipality. A number of these sites are on the VicRoads managed network.

With such a large number of projects a framework for funding works is required.

Council is delivering a number of network improvement projects with a combined value of over $400,000 as part of the 2015/2016 budget.

An application has been made under the 2016/2017 Federal Black Spot Program to address three priority locations.

Council supported the following recommendation (7-0):

That Council note the list of priority road safety sites.

7.9 Black Spot Infrastructure Funding Projects 2017/18

The Federal Black Spot funding program provides an opportunity to fund infrastructure improvements to reduce road crashes.

Projects are identified from accident data available from VicRoads. Only those accidents that have information recorded by emergency response agencies are included in the data.

Depending on the level of funding available the black spot assessment criteria for benefit cost ratios and crash history can vary for each program round.

Applications for the 2017/2018 program were due by 29 July 2016.

Council has submitted an application for a new roundabout at the intersection of Timor Street and Kelp Street, Warrnambool under the 2017/2018 program. The cost of this project is estimated to be $325,000 and has a benefit cost ratio of 4:2.

Council supported the following recommendations (6-1):

That Council note:

1. The process for determining Black Spot priorities and the list of current projects which meet the Black Spot funding guidelines.

2. That an application has been made under the 2017/18 program for a roundabout at the Timor Street / Kelp Street intersection.

7.10 Update on Road Safety and Transport Issues

Since March 2016 Council has passed five Notice of Motion resolutions on a range of traffic and transport related issues.

The resolutions have sought information on general network issues or asked that offices liaise with VicRoads on specific concerns.

Council have recently met with representatives of VicRoads and Department of Economic Development, Jobs, Transport and Resources in relation to these issues and they have agreed to work with us to jointly investigate and respond.

Council supported the following recommendation (7-0):

That progress on Notice of Motions 2130, 2137 and 2138 be noted.

7.11 Assembly of Councillor Records

Council received the report (7-0).

7.12 Advisory Committee Reports

This report contains the record of two Advisory Committee meetings: the City Health & Wellbeing Advisory Committee on Wednesday 20 July 2016 and the Warrnambool Livestock Advisory Committee on Friday 15 July 2016.

Council received the report (7-0).

7.13 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

8.1 Notice of Motion - No. 2143 – Cr. Jacinta Ermacora

Notice is given that at the Ordinary Meeting of Council to be held on Monday, 1 August 2016, I propose to move:-

“That Council require the development of a Diversity Strategy for the organisation. That the Strategy include a Gender Diversity Action Plan and identify further diversity action plans to be developed.

That Council offers to host an Australian Local Government Women's Association - Victoria conference in 2017 or in a year of mutual agreement at an estimated cost of $3,000.”

Cr Hulin proposed an amendment, which was accepted by mover Cr Ermacora and seconder Cr Gaston to the effect that the strategy also include ethnicity, race, gender, religion, LGBTIQ and able-bodied people.

Council supported the amended Notice of Motion (7-0).

6.2 Notice of Motion - No. 2144 – Cr. Peter Hulin

Notice is given that at the Ordinary Meeting of Council to be held on Monday, 1 August 2016, I propose to move:-

“Notice of motion to formally request that the CEO provide a report and recommendation to the Council at the next Ordinary Meeting of Council, in accordance with the process adopted by the Glenelg Shire Council, which aimed to have more of its Council business and decision making ( including matters associated with Council contracts) determined In open Council”.

Council supported the Notice of Motion (7-0).

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