The formal decision making process of a Council is through Council Meetings, which Councillors are required to attend.
The Chief Executive and members of the Executive Management Team also attend the meetings, to provide information or advice when called upon by the Council.
Regular meetings of Council are called Ordinary Meetings. These are held every third Monday at the Warrnambool Civic Centre from 5.45pm however a varied program applies over the Christmas, New Year period or to accommodate Public Holidays.
Special Meetings of Council may also be called to enable it to discuss and decide upon specific matters, eg the Budget, the Annual Report, etc.
The date, time and location of Ordinary and Special Meetings are advertised in Council's Noticeboard published in The Standard. Meetings are open to the public.
Details on meeting procedures can be accessed here.
Agendas & minutes
Copies of the Agendas and Minutes are available from the Thursday afternoon prior to a Council meeting. The agenda can be read in the Warrnambool Library, at the Warrnambool Civic Centre or on the Council website.
Presentation to Council
Any group or individual can request the opportunity to make a presentation relating to a service or activity of the Council. A request can be made by initially contacting the Executive Assistant on phone (03) 5559 4814.
Public Question Time
The Council encourages questions from residents. These must be submitted on the Public Question Time form and lodged 15 minutes of the commencement of the meeting. The questions are then read out during Public Question Time.
Download the Public Question time form here or contact Customer Service on (03) 5559 4800.
Answers to questions shall be given immediately, if possible, or taken ‘on notice’ if an on the spot answer is not available. Where a question is taken ‘on notice’ an answer shall be mailed.
Question time is specifically available for questions rather than forums for discussion.
Any group or individual requiring either physical, hearing or vision related assistance to enable participation in meetings held at the Warrnambool Civic Centre may contact Customer Service before the meeting to arrange assistance.
Visit us in person: Warrnambool Civic Centre, 25 Liebig Street Warrnambool
Business Hours: Monday to Friday: 8.30am – 5.00pm
Telephone: (03) 5559 4800
TTY: (03) 5559 4828
Portable hearing assistance device
Portable hearing assistance devices are available for use during Council meetings upon request. Please contact the Executive Assistant on (03) 5559 4800 to arrange a booking.