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Council Meeting summary November 3, 2014

Council Meeting summary November 3, 2014

News Article Date: 
Tuesday, 4 November 2014

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the November 4 meeting are accepted by Council.
 
1. Opening Prayer & Original Custodians Statement

2. Apologies

None

3. Confirmation of Minutes

Council confirmed the Minutes of the October 6 Meeting.

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Askew declared a conflict for item 5.1

5.1 Combined Planning Scheme Amendment and Planning Permit Applications – West Warrnambool Industrial Precinct (Planning Scheme Amendments C94, C96 and C97) – Consideration of Submissions and Panel Request

Council received a report considering submissions received to three combined planning scheme amendments and planning permit applications within the West Warrnambool Industrial Precinct.

The planning scheme amendments and permit applications relate to a proposed milk processing facility (C94), proposed freezing and cold store facility (C96) and the implementation of the review of land uses within industrial buffers report and proposed 6-lot subdivision of land at Lot 2 Eccles Street, Warrnambool (C97).

The majority of submissions received relate to more than one combined planning scheme amendment and planning permit application. A breakdown of the submissions is as follows.
- 175 submissions relate to the proposed milk processing facility (note: 25 submissions expressed support / no objection).
- 133 submissions relate to the proposed freezing and cold store facility (note: 24 submissions expressed support / no objection).
- 60 submissions relate to the proposed rezoning of land in Eccles Street and Scott Street (and proposed 6-lot subdivision of Lot 2 Eccles Street, Warrnambool) (note: 4 submissions expressed support / no objection).

Council officers have reviewed all submissions. Many of the submissions raised more than one issue. A summary of each submission and Council’s recommended response is contained in Appendix B.

Council supported the following recommendations:

That Council:

1. Notes the submissions contained in Appendix A.

2. That pursuant to Section 23(1)(b) of the Planning and Environment Act 1987, request the Minister for Planning to appoint an independent Panel under Section 153 of the Act to consider all submissions received to Amendment C94 and Planning Permit Application No. PP2014-0106 (proposed milk processing facility).

3. That pursuant to Section 23(1)(b) of the Planning and Environment Act 1987, request the Minister for Planning to appoint an independent Panel under Section 153 of the Act to consider all submissions received to Amendment C96 and Planning Permit Application No. PP2014-0107 (proposed freezing and cold store facility).

4. That pursuant to Section 23(1)(b) of the Planning and Environment Act 1987, request the Minister for Planning to appoint an independent Panel under Section 153 of the Act to consider all submissions received to Amendment C97 and Planning Permit Application No. PP2014-0128 (proposed 6-lot subdivision, Eccles Street).

5. Refer each of the submissions contained in Appendix A, and outlined in Appendix B (including Council’s response to submissions) to the independent Panel for its consideration.

5.2 Growth Operations Report

This report provides information on activities currently undertaken by the City Growth directorate.

The City Growth directorate is made up of six branches, City Building, City Growth, City Renewal, City Strategy & Development, Economic Development and Tourism Services. Council received a report providing information on key activities of the directorate over the past quarter.

Council supported the following recommendation:

That this report be received.

5.3 Small Infrastructure Fund

Councillors initiated the concept of a Small Infrastructure Fund (SIF) as part of the 2014/15 Budget process.

The intent of the concept was to create a fund to assist in the financing of projects that fail to gain capital works funding in the budget process and which maybe smaller projects that improve the linkages and liveability of the local neighbourhood areas within the municipality.

The 2014/15 Budget contained a 0.5% rate increase to establish the SIF and combined with an underspend from 2013/14 capital works, the SIF has start-up funding of $395,943.

The criteria for evaluating submissions to the SIF would be based on Councils current Capital Works Evaluation criteria with modifications to reflect Council’s aims of the SIF.

Council supported the following recommendation:

That Council endorse the Small Infrastructure Fund Process and Evaluation Criteria.

5.4 Project Overview and Reference Groups – Safer Launching and Retrieval of Boats at the Port of Warrnambool

The boating community has been lobbying for an upgrade to the boat launching facility at Lady Bay for some time.

In response, Council has been following advice from the Port owner – Department of Transport Planning and Local Infrastructure (DTPLI) to clearly understand what process must be followed to plan and advocate for additional infrastructure at the Port of Warrnambool.

Council was briefed by senior members of the Department of Transport Planning and Local Infrastructure (DTPLI) in March 2013 to advise the necessary next steps.

In 2013 Council obtained funding to conduct wave testing within the Port of Warrnambool. Consultant, Water Technology undertook long term wave measurement and wave climate analysis between July 2013 and November 2013. The methodology and results were presented to Council in January 2014.

In accordance with the advice of DTPLI, Council made a funding application to address the requirements outlined and has received funding for a Master Plan which was approved for an amount of $240,000 on Friday 22 August 2014.

At Council’s meeting held on 1 September 2014, Council endorsed the proposal to establish two reference groups (a community and a technical group) to inform the Master Plan’s development – and nominated the Mayor, Cr. Michael Neoh and Cr. Brian Kelson to be the Council representatives on the Community Reference Group.

Council supported the following recommendations:

1. That Council endorse the proposed Community Reference Group and Technical Reference Group structure and representatives.

2. That this report is received as an overview of the ‘Safer Launching and Retrieval of Boats at the Port of Warrnambool’ project.

5.5 Community Engagement – Safer Launching and Retrieval of Boats at the Port of Warrnambool

A joint inception meeting of the Community and Technical Reference Groups is planned for the first week of December 2014. At this meeting members will be introduced to the proposed process, discuss the objectives and outcomes sought, and will participate in a workshop to develop a Community Engagement Plan for the project.

The success of this project will be contingent on the engagement of the reference group members, key stakeholders / harbour users, and the wider community, in a robust process to inform the development of the Master Plan.

The reference groups will be involved in designing, promoting (and possibly undertaking) some of the community engagement activities. Community engagement activities will be delivered with the support of the WCC Communications Team and other internal staff resources.

Council supported the following recommendations:

That the proposed project establishment process and the development of a Community Engagement Plan be endorsed, and the Community Engagement Plan when complete be presented to Council for endorsement.

5.6 Advisory Committee Reports

This report contains the record of two Advisory Committee meetings.

1. International Relations Advisory Committee - Tuesday 30 September 2014

2. Warrnambool Regional Airport Advisory Committee - Monday 20 October 2014

Council received the report.

5.7 Assembly of Councillors Records

Council received the report.

5.8 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report.

 

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