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Council chambers

Council meeting summary June 6, 2016

News Article Date: 
Wednesday, 8 June 2016

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the June 6 Meeting are accepted by Council.
 
1. Opening Prayer & Original Custodians Statement

2. Apologies

None.

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on May 2 2016 (7-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Askew and Cr Hulin declared a conflict of interest in item 5.5.

 

5.1 Hearing of Submissions in Relation to the Proposed 2016-2017 Budget

At the Council Meeting held on 2 May 2016, Council considered the proposed Budget and resolved to give public notice of the Budget and called for written submissions by public notices in The Standard on Wednesday 4 May 2016 and on the Council website.

Council has received two submissions to the 2016-2017 Budget – refer Appendices A & B:-

a) Ms. Jennifer Lowe – refer Appendix A.

b) Mr Rodney Vandehoef – refer Appendix B.

One submitter – Ms Jennifer Lowe has requesting to be heard in support of her submission.

Council will consider the proposed Budget and the submissions received at a Special Meeting of Council to be held on Monday 27 June 2016.

Council supported the following recommendation (7-0):

That the submission to the 2016-2017 Budget be noted and that Council consider the submission in conjunction with the 2016-2017 Budget at the Special Meeting of Council to be held on Monday 27 June 2016.

 

5.2 2016 General Revaluation for Warrnambool City Council

The Valuation of Land Act requires each of Victoria's 79 municipalities to carry out a general revaluation of all rateable land and non-rateable fire service leviable land within the municipality every two years.

The two yearly return of valuations ensure equity in property-based council rates, land tax assessments and the fire services property levy. The valuations are specifically for rating/taxing purposes only.

Council’s contractor has now received certification of the valuation levels determined by the Valuer General Victoria for the return of the 2016 general revaluation.

The Valuer General now has all the required information to enable him to seek from the Minister a “Certificate of Generally True and Correct” under section 7AF of the Valuation of Land Act 1960.

These values apply to all rateable and non-rateable fire service leviable properties in the municipality.

The 2016 general revaluation will come into operation for the 2016/17 rating year.

Council supported the following recommendation (7-0):

That pursuant to the resolution of Council on 2nd March 2015 under Section 11 of the Valuation of Land Act 1960 to undertake a general revaluation of all rateable properties within the municipal district of Warrnambool City Council, showing Site Value, Capital Improved Value and Net Annual Value, that the revaluation as returned by the Contract Valuer be adopted, as summarized in Appendix A to this report.

 

5.3 March Financial Performance Report

This Finance Report compares actual financial results against budget for the nine months from 1 July 2015 to 31 March 2016.

The report sets out financial results for Council’s Recurrent (day to day operations) Projects, Capital Works, Rates and Loan activities.

Year to date budgets are profiled monthly to reflect the timing of cash inflows and outflows.

Overall the nine month actual results indicate a favourable financial position of $1,420,244 when compared to the YTD Budget.

Council supported the following recommendation (7-0):

That the March 2016 Financial Performance Report be received.

 

5.4 Corporate Strategies Operations Report

The Corporate Strategies Directorate is largely an internal service provider to all parts of the organisation and provides a wide range of services which are outlined in this report.

Some highlights within the directorate include:

- Proposed 2016/17 Budget was released for public viewing with submissions closing on 1 June.

- 2016 General Revaluation has reached practical completion.

- Installation of Employee Self Service software has provided staff with access to their payroll details and the ability to complete timesheets online.

- Council’s Facebook page recorded steady growth and has 2,395 likes (was 618 in May 2013 and 1,439 in May 2015).

- Warrnambool Livestock Exchange achieved successful accreditation for Quality Assurance, National Standard for the Operation of Australian Saleyards, European Union Cattle Accreditation Scheme and Meat Standard Australia Accreditation.

- Web portal has been developed in-house to capture kindergarten applications online.

- Installation of Stage 2 Property & Regulatory software has been completed which has added additional online payment options for animal registrations, rates and infringements.

- Commencement of rates, debtors and animal registration accounts sent via email.

- Nine students completed work experience and 11 are currently on placement working in the areas of childcare, kindergartens, Flagstaff Hill, tourism, events and AquaZone.

Council supported the following recommendation (7-0):

That the Corporate Strategies Operations Report be received.

 

5.5 Planning Permit PP2015-0188 – 94 Merri Street, Warrnambool

The application proposes buildings and works for the extension and additions to the existing dwelling at third floor level.

Two objections have been received.

The key areas of consideration in the assessment of the application, in addition to the decision guidelines of Clause 65, include whether the proposal meets the objectives of the Design Development Overlay Schedule 15 (DDO15) and the planning policy framework.

The site has been subject to a number of previous planning permit applications for the development of dwellings and subdivision.

Council supported the following recommendation (4-1):

That a Notice of Refusal to Grant a Permit be issued under Section 65 of the Planning and Environment Act 1987 on the following grounds:

1. The proposed development fails to satisfy the housing strategies of Clause 21.05-3 of the Warrnambool Planning Scheme. Particularly in regards to protection of the character of the existing residential precinct, ensuing building heights maintain view lines to the coast and ensuring building heights respect the scale and character of existing buildings.

2. The proposed development fails to meet the design requirements of Schedule 15 to the Design and Development Overlay, Clause 43.02 of the Warrnambool Planning Scheme, particularly when considering the building height, form and setback requirements.

3. The proposed development does not satisfy the relevant provisions of Clause 55.02-1 of the Warrnambool Planning Scheme (Neighbourhood Character) where the proposal does not respect the existing or preferred neighbourhood character in regards to height and scale.

 

5.6 Planning Permit PP2015-0211 – 584 Hopkins Highway, Bushfield

The application proposes earthworks at 584 Hopkins Highway, Bushfield.

Five objections have been received.

The keys areas of consideration in the assessment of the application, in addition to the decision guidelines of Clause 65, include whether the proposal meets the decision guidelines of the Rural Living Zone, the planning policy framework and if the changes to the rate or flow of water, as a result of the proposal, are reasonable.

The site has been subject to previous planning enforcement investigations.

Council supported the following recommendations (7-0):

1. That a Refusal to Grant a Permit be issued under Section 65 of the Planning and Environment Act 1987, subject to the following reasons for refusal:

a) Insufficient justification has been provided to assess if the changes to the rate of flow or the discharge point across property boundaries are reasonable and if the proposal will produce acceptable outcomes in terms of the decision guidelines of Clause 35.03-5 (Rural Living Zone) and Clause 65.01 (Decision Guidelines).

b) The proposal fails to provide adequate information in accordance with Potentially Contaminated Land – General Practice Note 30 and Clause 13.03-1 Use of Contaminated and Potentially Contaminated Land.

c) The proposal fails to satisfy the precautionary principle of Clause 21.06-1 (Environment Overview), whereby the effects or suspected risks of the development are unknown.

2. That the removal of the fill placed on the subject site (within existing hole/land depression) to date and the remediation of the land.

 

5.7 Moyjil Point Ritchie Conservation Management Plan

The Plan gives clear direction for conservation management actions to protect and enhance the precinct.

It documents the precinct’s heritage significance and identifies conservation issues which threaten or may threaten the precinct.

The Plan develops policies which identify the most appropriate course of action through generating a management plan which is based on conservation policies to inform future management of the site.

Council supported the following recommendation (7-0):

That Council endorse the Moyjil Point Ritchie Conservation Management Plan

 

5.8 Great Ocean Road Regional Tourism Board

At its meeting of 25 March 2013, Warrnambool City Council adopted the recommendation to support the establishment of the Great Ocean Road Regional Tourism Board (GORRTB).

GORRTB was established to lead the development, marketing, advocacy and management of tourism for the Great Ocean Road region. It takes in the geographical area from Torquay to the South Australian border, including the local government areas of Colac Otway, Corangamite, Moyne, Warrnambool, Glenelg and the Surf Coast.

The visitor economy of the Great Ocean Road region is estimated to generate $1.2 billion in visitor expenditure, 6,730 direct jobs and 14 per cent of direct contribution to Gross Regional Product ($541m).

The region attracts in excess of 5 million visitors per annum, 2.6 million domestic day trip visitors, 1.9 million domestic overnight visitors representing 6.3 million nights and 157,000 international overnight visitors representing 664,000 nights.

GORTTB are seeking Council’s commitment to a three year funding model to continue the partnership with surrounding local government areas and the local tourism industry to implement the GORTTB Strategy and Business Plan.

The Council and GORTTB Funding Agreement would require an annual Council contribution of $169,172 (plus GST and CPI) over the three year period 1 July 2016 to 30 June 2019. Provision has been made in future budgets for this allocation.

It should be noted that tourism industry operator co-contributions to the marketing and development of the tourism industry are a vital part of the structure and operations of the GORRTB. It is also important to note that any operations of the GORRTB is broader than just marketing, as product development is seen as a vital element in the aim of increasing tourism yield for the region.

Council supported the following recommendation (7-0):

That Council enter into a Funding Agreement with the GORRTB over the three year period 1 July 2016 to 30 June 2019 at an annual Council contribution of $169,172 (plus GST and CPI).

 

5.9 New Line Marking On-Road Bike Lanes City Centre

In 2015 a program to alter traffic conditions in the City Centre commenced which saw key roads reduced from 4 lanes to 2 lanes. These changes were the first step in a program to improve traffic flow and accessibility, and to introduce sustainable transport options into the precinct.

Council is now proposing to introduce on-road bicycle lanes on three key links as part of its 2016/17 Capital Works Program. These key links include:

- Henna Street between Raglan Parade and Koroit Street;

- Kepler Street between Raglan Parade and Timor Street; and

- Koroit Street between Fairy Street and Kepler Street.

A wider program of works in the City Centre has also been developed and would be implemented as funding became available.

The cost of the works in 2016/17 is estimated to be $40,000 and it is proposed that they be undertaken in late 2016.

This list of projects will be presented to the next Warrnambool Cycling Reference Group meeting scheduled for June.

Council supported the following recommendations (7-0):

That Council support:

1. The installation of On-Road Bicycle lanes on key linkages within the City Centre as part of Council’s 2016-2017 Capital Works program.

2. The provision of further On-Road Bicycle lanes in the City Centre as funding becomes available.

 

5.10 Petition for Council to Provide More Disabled Parking Spaces in the CBD

At the 2 May 2016 Council meeting a petition was received with 200 signatures which asked Council to consider providing more disabled parking spaces in the CBD.

In accordance with Local Law L.1.8.55, the petition was laid on the table until the next ordinary meeting of the Council on the 6 June 2016.

This report provides a response to the petition and seeks Council support to initiate an internal review and report on disabled parking in the CBD.

The timing of the review coincides with the City Centre Revitalisation Project and provides an opportunity to incorporate any findings and recommendations to improve disabled parking into the future.

The review will involve an extensive process to investigate and identify current issues and benchmark against regional Councils and best practice guidelines. The reviews findings and report will be presented to Council later in the year.

Council supported the following recommendation (7-0):

That Council support a review of disabled parking provision and utilisation in the city centre.

 

5.11 Friends of Jubilee Park Woodford – Request to officially Recognise Jubilee Park Reserve’s Aboriginal Heritage – Joint Naming Proposal

Council received a request from the Friends of Jubilee Park Woodford to have Jubilee Park recognised as Wurrumbit Birrng Yaar (Dhauwurdwurrung/Peekwurrung language meaning long waterhole).

The Victorian Aboriginal Corporation for Languages assisted the Friends of Jubilee Park in researching the Aboriginal name for the area.

Consultation with the three traditional owners Gunditj Mirring, Kuuyang Maar and Eastern Maar was completed with support provided.

Community consultation was undertaken with feedback received from one local resident.

Council supported the following recommendation (7-0):

That Council approve the Friends of Jubilee Park Woodford’s proposal to officially recognise Jubilee Park Woodford’s Aboriginal heritage with the joint name, Wurrumbit Birrng Yaar, and that the request be submitted to Geographic Place Names for registration.

 

5.12 Response to Notice of Motion No. 2136 Regarding Separate Rating Schemes

At this point, Cr Hulin declared a conflict of interest and left the meeting until item 5.12 was concluded

At the Council meeting held on 2 May 2016, the following resolution was carried for Notice of Motion No. 2136:-

“That the Chief Executive submit a report to the Council before the Ordinary Meeting of the Council on Monday 6 June 2016 to outline the following background facts for the information of all Councillors about the three separate rating schemes that were completed several years ago by the former City of Warrnambool in the Ozone Square car park, the Parkers car park and the Cramond & Dickson car park:

“1. What were the terms and conditions of these separate rating schemes and what undertakings did the Council provide to the owners and occupiers of the properties that were included in these schemes?

2. Is it true that the property owners and occupiers contributed substantial additional rate payments over a period of 10 years in order to achieve free time limited car parking in these three car parking areas and in order for businesses within the CBD to compete on equal terms with the businesses in the Gateway Plaza and similar shopping complexes that provide free car parking facilities?

3. On what date did the Warrnambool City Council decide to proceed to install ticket machines to charge motorists for parking in these three car parking areas?”

This report addresses the issues contained in the Notice of Motion.

Council supported the following recommendation (5-1):

That the report be received and the contents noted and that no further action be taken.

 

5.13 Assembly of Councillors Records

Council received the report (7-0).

 

5.14 Advisory Committee Reports

This report contains the record of three Advisory Committee meetings: the Flagstaff Hill Advisory Committee on Wednesday 11 May 2016, the Warrnambool Regional Airport Advisory Committee on Monday 16 May 2016 and the Landscape and Development Advisory Committee on Wednesday 25 May 2016.

Council received the report (7-0).

 

5.15 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

 

6.1 Notice of Motion - No. 2137 – Cr. Brian Kelson

Notice is given that at the Ordinary Meeting of Council to be held on Monday 6 June 2016, I propose to move the following:-

“That Council formally asks VicRoads to review (in consultation with Council officers) the traffic movements and road safety along the Princes Highway and its connecting streets from Warrnambool’s western approach between the Merri River and Warrnambool-Caramut Road. That Council officers report back to Council on the outcome of the review.”

Council supported the Notice of Motion (7-0).

 

6.2 Notice of Motion - No. 2138 – Cr. Peter Hulin

Notice is given that at the Ordinary Meeting of Council to be held on Monday 6 June 2016, I propose to move the following:-

"That Council work in conjunction with VicRoads to find a solution to the ongoing problems of congestion and reduced traffic flow and to the ever increasing traffic and the dangers this causes to the intersection of Mortlake Road , Botanic Road , Moore Street and Jamieson Street & Banyan Street , Darling Street ,Cramer Street and Skene Street and actively Lobby the relevant Government departments for funding to rectify these intersections.”

Council supported the Notice of Motion (7-0).

 

6.3 Notice of Motion - No. 2139 – Cr. Peter Hulin

Notice is given that at the Ordinary Meeting of Council to be held on Monday 6 June 2016, I propose to move the following:-

“That Council actively seek funding from relevant government departments for funding to place power lines underground in Timor Street from Kepler Street to Liebig Street.”

Cr Ermacora moved and Cr Gaston seconded an amendment to the effect that Council investigate issues and options for undergrounding powerlines in Timor Street from Kepler Street to Liebig Street.

Council did not support the amendment (2-5).

Council supported the original Notice of Motion (7-0).

 

6.4 Notice of Motion - No. 2140 – Cr. Peter Hulin

Notice is given that at the Ordinary Meeting of Council to be held on Monday 6 June 2016, I propose to move the following:-

“That Warrnambool City Council provide protection on an ongoing basis to the Historic De Grandi sign in the entry to the Ozone car park.”

Cr Gaston moved and Cr Hulin seconded an amendment to the motion to the effect that Council investigate heritage protection for all historic signage identified in the city, including the De Grandi’s sign in the Ozone Carpark.

Council supported the amended Notice of Motion (7-0).

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