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Council chambers

Council meeting summary August 3, 2015

News Article Date: 
Wednesday, 5 August 2015

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the August 3 Meeting are accepted by Council.
 
1. Opening Prayer & Original Custodians Statement

2. Apologies

Cr Hulin – Leave of Absence, Cr Kelson – Leave of Absence, Cr Sycopoulis – Apology

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting on July 6 (4-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

None

5.1 Corporate Strategies Operations Report

The Corporate Strategies Directorate is largely an internal service provider to all parts of the organisation and provides a wide range of services which are outlined in this report.

Some highlights within the directorate include:
- In-house production of the Point Ritchie video and website
- Strong throughput, prices and financial result for the Warrnambool Livestock exchange
- Creation and launch of the new Fun4Kids website
- Successful LGMA Management Challenge team
- 2015 – 2016 Budget preparation and lodgement
- Successful implementation of a range of software enhancements

Council received the report (4-0)

5.2 Financial Assistance Grants

Financial Assistance Grants (FAGs) are a core component of local government’s revenue and assist in the delivery of services and infrastructure to local communities.

The Federal Government distributes about $2.3 billion annually to all local governments in untied FAGs with the 79 Victorian Councils receiving in excess of $500 million annually.

FAGs have been indexed each year in the past in line with inflation and population growth.

The Federal Government froze the indexation of these grants for a period of three years in the 2014 federal budget.

FAGs assist councils in paying for essential Council services and infrastructure.

The Australian Local Government Association (ALGA) is seeking assistance from all councils in the form of a resolution, as part of their campaign to have to have indexation restored to FAGs and to address the adequacy of the level of FAGs.

Council supported the following recommendations (4-0):

That Council :
- Acknowledges the importance of federal funding through the Financial Assistance Grants program for the continued delivery of councils services and infrastructure.
- Supports the immediate reinstatement of indexation of the Commonwealth Financial Assistance Grants, and
- Supports a review of the adequacy of the quantum of the Commonwealth Financial Assistance Grants.

5.3 New Public Holidays

The State Government has introduced two new public holidays being Easter Sunday and the Friday prior to the AFL Grand Final.

There has been considerable public reaction by the business community to the cost impact of this decision.

The State Government has released a Regulatory Impact Statement (RIS) as part of the legislative process for introducing the new public holidays.

Cr Ermacora requested that voting on the two recommendations be split, which Cr Neoh supported.

Council supported the following recommendation (3-1):

Lodge a submission in response to the State Government Regulatory Impact Statement on the proposed gazettal of two new public holidays outlining Council’s concerns regarding the cost impact of the new public holidays on the business sector.

Council supported the following recommendation (4-0):

If the new public holidays are to proceed, to seek flexibility in applying the pre AFL Grand Final day at a local level, similar to the Melbourne Cup public holiday.

5.4 North Dennington Development Plan

In July 2015, Council finalised the preparation of a Development Plan to guide the development of future residential development in the North Dennington Growth Area.

The North Dennington Development Plan was publicly advertised between 4 July and 20 July 2015. One submission was received from two landowners within the growth area. Minor amendments have been made to the Development Plan in response to concerns raised.

The final Development Plan appropriately responds to the Development Plan Overlay requirements and is suitable for endorsement by Council.

The preparation and finalisation of this Development Plan represents a significant milestone following the completion of the North Dennington Structure Plan in 2014, and recent approval of Amendment C90.

Council supported the following recommendation (4-0):

That Council endorse the North Dennington Development Plan, July 2015 in accordance with the requirements of Clause 43.04 Schedule 8 (DPO8) of the Warrnambool Planning Scheme (as attached in Appendix C).

5.5 Point Ritchie / Moyjil Aboriginal Place Project – Dual Name Proposal

Point Ritchie is the headland located on the western side of the Hopkins River. The area contains significant Aboriginal heritage and is subject to an Ongoing Protection Declaration made under the Aboriginal Heritage Act 2006.

Council, in conjunction with Traditional Owner Groups and State Government Officers, has prepared a draft Conservation Management Plan to guide the management of the area.

The draft Conservation Management Plan recommends (amongst other matters) that the area be renamed to Point Ritchie / Moyjil. Traditional Owner Groups have provided support for the proposed dual name.

In June 2015, Council sought community feedback on the proposed dual name. Four (4) supporting submissions were received from community members.

Council supported the following recommendation (4-0).

That Council:
1. In accordance with the Guidelines for Geographic Names 2010, accept the proposal to rename Point Ritchie to Point Ritchie / Moyjil.
2. Lodge the Point Ritchie / Moyjil dual name proposal with the Registrar of Geographic Names.

5.6 Warrnambool and Knoxville, IA, USA

Investigation of sister city links began in 2014 as a result of an enquiry forwarded through the General Manager of Knoxville Raceway, Brian Stickel, and Premier Speedway General Manager, David Mills.

Both Councils have signed MOUs to declare intent to establish formal sister city ties.

International Relations Advisory Committee unanimously supports these actions advancing in a similar fashion to other sister cities.

The relationship between cities is based around the two major global sprintcar events during the year; the Knoxville Nationals and Warrnambool’s Grand Annual Classic.

Along with the Grand Annual Classic, (January 22-24 2016), in 2016 Premier Speedway will host the 54th Australian Sprintcar Championships from January 29-31.

Council supported the following recommendation (4-0):

That WCC extends an invitation to visit Warrnambool to Knoxville’s civic leaders.

5.7 City Centre Parking Strategy

Council has committed to improving parking in the City Centre through the implementation of on-ground initiatives and development of a parking strategy.

Throughout 2014 and 2015 Council officers have worked with stakeholders and consultants to conduct a parking review to inform the development of the Draft City Centre Parking Strategy and Background Report. This process has included:
- Consultation with Councillors, Council officers, businesses and visitors to the City Centre.
- Independent reviews of parking and Draft City Centre Parking Strategy.
- Use of new ticket machine data and surveys conducted in off-street car parks.
- Council officers developing the Draft City Centre Parking Strategy and Background Report.

This report presents the Draft City Centre Parking Strategy in preparation for its proposed public exhibition from the 3 to 28 August 2015.

Cr Ermacora moved and Cr Gaston seconded that the wording of the recommendation be altered slightly to make it clearer.

Council supported the following amended recommendation (4-0):

That Council endorse the Draft City Centre Parking Strategy and release it for public comment from the 3 - 28 August 2015.

5.8 Port of Warrnambool – Safer Launching and Retrieval of Boats – Community Engagement of Preferred Options

Conceptual development options have been prepared which aim to improve safety when launching and retrieving boats in Lady Bay.

Technical and Community Reference Groups have been actively involved in developing and preparing the conceptual development options since December 2014.

Two workshops have been held that discussed the project challenges and opportunities and the community engagement required.

Conceptual development options are ready to be presented to the Community in accordance with the Stakeholder Engagement Strategy.

Council supported the following recommendation (4-0):

That Council endorses the recommended conceptual development options by the Technical and Community Reference Group, to take to the Community in accordance with the previously endorsed ‘Stakeholder Engagement Strategy’ for the Safer Launching and Retrieval of Boats at the Port of Warrnambool.

5.9 Additional Roads to Recovery Funding

The Federal Government provides funding for local roads projects through the Roads to Recovery program (R2R).

At the commencement of the 2014 - 2019 R2R Program Council was to receive $1.9m over the 5 years.

On 23 June 2015 it was announced that funding for all Councils would increase substantially as a result of the reintroduction of indexation of the fuel excise.

Council’s new allocation for the 2014 - 2019 program is $2.9m with the additional funding to be spent in 2015 / 16 and 2016 / 17. This is a $1m increase to be spent over the next two financial years.

No additional Council contribution is required however Council must maintain its level of expenditure as a condition of the funding program.

Council supported the following recommendation (4-0):

That Council thank the Federal Minister for Transport and the Federal Local Member for their support in securing additional funding to manage the extensive road asset within the Municipality.

5.10 Advisory Committee Reports

This report contains the record of two Advisory Committee meetings: the International Relations Advisory Committee on Tuesday 30 June 2015 and the Warrnambool Livestock Exchange Advisory Committee on Friday 17 July 2015.

Council received the report (4-0).

5.11 Assembly of Councillors Records

Council received the report (4-0).

5.12 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (4-0).

5.13 Councillor Request for Leave of Absence

The following request for an extension to the Leave of Absence for Cr Peter Hulin has been received:
3 August to 4 September 2015, inclusive

Council supported the following recommendation (4-0):

That Council pursuant to Section 69(2) of the Local Government Act 1989 (“the Act”) grant an extension to the leave of absence for Councillor Peter Hulin as set out in this report.
 

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