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Council chambers

Council meeting summary October 2, 2017

News Article Date: 
Wednesday, 4 October 2017

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the October 2 Meeting are accepted by Council.
 
1. Opening Prayer & Original Custodians Statement

2. Apologies

None.

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on September 4 2017.

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Neoh declared a Conflict of Interest in items 5.9 and 5.10.

5.1 Warrnambool City Council 2016-2017 Annual Report

Section 134 of the Local Government Act 1989 (“the Act”) and reporting regulations require Council to consider the Annual Report at a meeting of Council within 30 days of the Annual Report being lodged with the Minister for Local Government.

On September 25, 2017 the Auditor-General gave notification that Council’s Financial Report and Performance Statement for the year ended June 30, 2017, had been audited and that an unqualified audit opinion had been issued on all statements.

As required by Section 133(1) of the Local Government Act 1989 (“the Act”) Council forwarded a copy of the 2016-2017 Annual Report (which contains all matters required by Section 131 of the Act ) and the Local Government (Planning & Reporting) Regulations 2014, to the Minister for Local Government by the September 30 deadline.

In accordance with Section 134 of the Act the meeting has been advertised and the Annual Report loaded onto Council website. Council is required to “consider” the Annual Report once it has been lodged with the Minister.

Council supported the following recommendation (7-0):

That Council considers the Warrnambool City Council 2016-2017 Annual Report in accordance with Section 134 of the Local Government Act 1989.

5.2 Schedule of Ordinary Meetings February to December 2018 inclusive

The proposed schedule of Ordinary Council meeting dates for the period February 2018 – December 2018 is attached as Appendix A.

Council supported the following recommendation (7-0):

That Council, pursuant to Section 83(a) of the Local Government Act 1989 adopt the schedule of Ordinary Meeting dates for Council meetings for the period February 2018 – December 2018 inclusive, as contained in Appendix A to this report.

5.3 Annual Close-down, Christmas / New Year 2017/2018

It is usual for Council to consider its business hours during the Christmas/New Year period taking into account customer service and Council’s capacity to provide 24 hour emergency service.

Over recent years, during the Christmas/New Year period the Civic Centre and other establishments have been closed except for those areas where staff were partly or fully deployed for essential or emergency services, particularly having regard to those sites which operate at a higher level at this time of the year, such as holiday parks, AquaZone, Flagstaff Hill and the Visitor Information Centre.

Experience from previous years indicate there were only a very low level of customer requests received at the Civic Centre or depot. In addition, there is no special rates or account payment period which occurs between the Christmas/New Year period.

Council supported the following recommendation (7-0):

That Council approve the Christmas/New Year office closure arrangements for 2017/18.

5.4 Petition for Removal and Replacement of Nature Strip Trees on Jamieson Street

A petition has been received with signatures representing 10 properties requesting that Council remove and replace nature strip trees in Jamieson Street.

In accordance with Local Law L.1 Governance the petition was received at Councils meeting on 7th August 2017 where it was referred to the Chief Executive Officer for consideration and response.

Council supported the following recommendations (7-0):

That Council:

1. Develop a project proposal for the implementation of a streetscape and tree replacements for consideration as part of the to 2018/2019 budget process.

2. Write to the author of the petition and advise them of the outcome of this report.

5.5 Petition – To Reinstate Old Public Transport Bus Routes in Warrnambool

A petition has been received with signatures representing 52 residents of Warrnambool requesting that the old public transport bus routes in Warrnambool be returned.

In accordance with Local Law L.1 Governance the petition is received, and referred to the Chief Executive for consideration and response.

Council supported the following recommendation (7-0):

In accordance with Local Law L1 Governance, the petition is received and referred to the Chief Executive for consideration and response.

5.6 Petition for Council to Improve Pedestrian and Student Safety and Access to Facilities near the Botanic and Queens Road Roundabout

A petition has been received with signatures representing 240 residents of Warrnambool requesting that Council repeal the motion carried at the Council meeting of 3 July 2017 in relation to the support for same-sex marriage and the raising of the rainbow flag (the resolution).

Council’s Local Law No. 1 details the procedure for Rescission Motions and the specific requirements to rescind a motion are detailed (below) in this report.

The majority of actions to implement Council’s resolution of 3rd July have been completed, with the flagpole installation works on track for final completion by 6th September 2017.

A motion cannot be rescinded if the resolution has been actioned.

Council supported the following recommendations (7-0):

That Council:

1. Receives and considers the petition seeking repeal of Council’s resolution of 3 July 2017

2. Notes the requirements of Local Law No. 1 Governance in relation to rescission motions

3. Notes Council officers’ advice on the actions completed to date in relation to Council’s resolution of 3rd July 2017

5.7 Jamieson Street Warrnambool Speed Limit Review

On 28 November 2016 Council resolved that a review of speed zones including the school time speed zone along Jamieson Street be undertaken.

Up to 8,000 vehicles travel along Jamieson Street each day and 85% of vehicles were recorded travelling at or below 51km/hr (85th percentile speed).

As a Road in a built up area the default speed limit for Jamieson St is 50km/h but there is currently a large section that is 60km/h.

Speed limits are a speed management tool used to improve road safety, while maintaining the efficiency of the road network and preserving the amenity of the area.

Under legislation VicRoads approval is required for the alteration of speed limits. As part of any application to VicRoads for the alteration of speed limits a review is undertaken using their Speed Zoning Guidelines.

A speed limit assessment has been undertaken for Jamieson Street using the speed zoning guidelines and it has indicated that the appropriate speed limit for Jamieson Street along all sections is 50km/hr and that the 40km/hr timed school zone be retained.

The speed zone review has been discussed with VicRoads Officers and Local Police, with both indicating their support for a reduction to 50km/hr.

Cr Neoh requested an amendment to the effect that the speed limit on Botanic Road also be reviewed.

Council supported the following amended recommendations (7-0):

That Council

1. Seek VicRoads approval to install a 50km/hr speed limit along the entire length of Jamieson Street Warrnambool.

2. Maintain the current extent of the 40km/hr timed school zone in Jamieson Street, Warrnambool.

3. Conduct a review the speed limit on Botanic Road.

5.8 Domestic Animal Management Plan Review

Warrnambool City initially adopted a Domestic Animal Management Plan in 2008 and is required to have a current plan under section 68A of the Domestic Animals Act.

The Plan sets future guidelines for Domestic Animal management in the City.

Council is required to provide services that maximise the social, economic and environmental benefits to the people of the City.

Council supported the amended recommendations (7-0):

That Council:

1. Agree to release the Draft Domestic Animal Management Plan 2017-2021 for public comment for a period of 28 days.

2. Consider submissions in relation to the Draft Domestic Animal Management Plan 2017-2021 at a future Council meeting.

5.9 City Centre Renewal Project – Program Staging Review

The City Centre Revitalisation Project is currently programmed to occur in two stages which are known as Zone 1 and Zone 2.

The Zone 1 works area is currently under construction and includes the reconstruction of Liebig Street between Raglan Parade and Koroit Street, and includes the reconstruction of the Lava Street and Koroit Street roundabouts.

The Zone 2 works area is scheduled to commence in 2018 and includes the reconstruction of Liebig Street between Koroit Street and Timor Street, and Koroit Street between Liebig Street and Kepler Street.

The Liebig Street / Koroit Street roundabout works are being completed as part of the Zone 1 program and disruptive works will run through until the end of November 2017.

The TAC Pedestrian Serious Casualty Area Program is offering funding to improve pedestrian accessibility in the Kepler Street / Koroit Street roundabout.

Council should consider amending the City Centre Renewal Program to a 3 Zone project, effectively splitting the Zone 2 works across 2 years.

Council supported the following recommendations (6-0):

That Council:

1. Agree to amend the construction program for the City Centre Renewal Project, extending the delivery program by 1 year.

2. Amend the Zone 2 - 2018 works area to the section of Liebig Street between Koroit Street and Timor Street, including any works required to complete the Liebig Street / Koroit Street roundabout.

3. Introduce a Zone 3 – 2019 works area for the section of Koroit Street between Liebig Street and Kepler Street.

4. Delay the adoption of a design for Koroit Street until mid-2018 when the overall budget position is better understood.

5.10 City Centre Renewal Project Schematic Design Zone 2 – 2018 Works

This report recommends that Council endorse a design that is consistent with the Zone 1 – 2017 works area for the section of Liebig Street between Koroit Street and Timor Street.

This report only recommends adoption of a design for the amended Zone 2 – 2018 works area which now excludes Koroit Street.

Design of the City Centre Renewal Zone 2 - 2018 area has reached the end of the schematic design phase is now requires sign off. A copy of the schematic design is provided in Appendix A.

The design is a development of the concept design and City Centre Structure Plan which have previously been considered by Council.

The design will see laneways off Liebig Street that connect with Off Street Car Parking areas, developed as pedestrian spaces with no direct vehicular access to Liebig Street.

Council has only been partially successful in gaining funding to complete a review into the location of the Warrnambool Town Centre Bus Interchange, with Transport for Victoria unable to fund its share of the project costs.

The schematic design has been on public display and was developed through a community design workshop process.

Cr Hulin moved the motion with the addition of two recommendations (3 and 4)

Council supported the following recommendations (6-0):

That Council:

1. Endorse the schematic design plans for the City Centre Renewal Zone 2 – 2018 works area in Liebig Street between Koroit Street and Timor Street.

2. Note that funding from Transport for Victoria to complete a review of the central bus interchange, specifically focussing on identifying alternative locations for the central bus interchange has not been successful.

3. Progress design outcomes for Koroit Street which do not include a provision for a central bus interchange.

4. Write to Transport for Victoria to express our disappointment at not being funded for the central interchange study, and ask that they now lead a study to find the most suitable alternative.

5.11 Consideration of Submissions – Warrnambool Planning Scheme Amendment C102 – 678-688 Raglan Parade, Warrnambool

Network Planning Consultants (on behalf of the CFA) has requested Council prepare an amendment to the Planning Scheme to rezone land at 678-688 Raglan Parade (the land) to Mixed Use Zone (MUZ) and to apply an Environmental Audit Overlay (EAO).

The subject site is the former Fire Station located on the corner of Raglan Parade and King Street and is currently zoned Public Use 1 – Service & Utility.

The amendment is required to enable the sale of the land for private use.

On 3 April 2017, Council resolved to seek the authorisation of the Minister for Planning to prepare and exhibit Planning Scheme Amendment C102.

Following the exhibition period, one (1) submission has been received (refer to Appendix 1)

It is recommended that Council request the Minister for Planning to appoint an Independent Panel, and refer the submission to the Panel for consideration.

Council supported the following recommendations (7-0)

That Council:

1. Receives and considers all written submissions made to Amendment C102 to the Warrnambool Planning Scheme.

2. Pursuant to Section 23(1)(b) of the Planning and Environment Act 1987, requests the Minister for Planning to appoint a Planning Panel to review the submissions received to Amendment C102.

3. Refers all submission to the Planning Panel to be appointed by the Minister for Planning, including any late submissions.

4. Endorses the officer response to issues raised by submissions outlined in Attachment 1, as the basis for Council’s submission to the Planning Panel. 5. Writes to all submitters to inform them of Council’s decision to proceed to the Planning Panel stage.

5.12 Advisory Committee Reports

This report contains the record of three Advisory Committees and one Reference Group

1. Economic Development Advisory Committee – Thursday 24 August 2017 – refer Appendix A

2. International Relations Advisory Committee – Tuesday 29 August 2017 – refer Appendix A

3. Australia Day Advisory Committee – Wednesday 13 September 2017 – refer Appendix B

Council received the reports (7-0).

5.13 Assembly of Councillors Records

Council received the report (7-0).

5.14 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

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