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Council chambers

Council meeting summary August 7, 2017

News Article Date: 
Tuesday, 8 August 2017

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the August 7 Meeting are accepted by Council.
 
1. Opening Prayer & Original Custodians Statement

2. Apologies

None.

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on July 3 2017.

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Herbert declared a Conflict of Interest in Items 5.3, 5.8 and 5.9.

5.1 Community Satisfaction Survey 2017

Council has received the results of the 2017 Community Satisfaction Survey.

The survey was conducted across 68 Victorian councils.

The survey asks residents to score the Council on seven “core measures”, it also asks the community to score Council’s performance across a range of services.

Council’s overall performance score lifted from 54 to 59, ahead of the regional centre average of 57.

The overall council direction score lifted significantly from 46 to 59, also ahead of the regional centre average of 55.

The 2017 results show a marked improvement on the results of 2016 with the survey finding Council had improved significantly in six service measures including lobbying (up five points), community consultation (up four points), business and community development (up four), traffic management (up four), informing the community (up five) and emergency and disaster management (up three).

Results indicate progress on the theme contained in the Council Plan – Growing Pride and Confidence in the City with the survey results suggesting the community is regaining pride in the city.

Top performances in service areas were: appearance of public areas (74), emergency and disaster management (73) and art centres and libraries (72).

Declines were recorded in services including community and cultural activities (down three to 68 points) and parking facilities (down five to 49). The decline in these areas is attributed to ratings from residents in the 18 to 34-year age group.

Council received the report (7-0).

5.2 Child Safety Policy

The Victorian Government has legislated minimum Child Safe Standards (CSS) to help protect children from all forms of abuse.

The standards are compulsory and apply to all organisations providing services to children, and aim to drive cultural change so that protecting children from abuse is embedded in the everyday thinking and practice of leaders, staff and volunteers.

Standard 2 requires all organisations to have ‘a child safe policy or statement of commitment to child safety’

The Child Safe Policy (Appendix A) aims to provide clear leadership, guidance and compliance with the Standards and publicly affirms Warrnambool City Council’s commitment to child safety and zero tolerance for child abuse.

The Policy applies to all councillors, senior executives/officers, managers, staff, volunteers and contractors of Council, irrespective of their involvement in child related services, work or duties.

Council’s public endorsement of this Policy will promote the modelling of child safety within the community.

Council supported the following recommendation (7-0):

That Council adopt the Warrnambool City Council Child Safe Policy.

5.3 Amended Huntingfield Road Development Plan – Verdon Street

Development Plan Overlay Schedule 1 (DPO1) applies to the land.

The Huntingfield Road Development Plan (2003) was approved by Council in 2003.

An amendment to the approved Development Plan has been submitted to Council for consideration. Key changes include:

- Amended road layout

- Amended lot layout

- Location of a drainage reserve to the eastern boundary

The amended Development Plan is on exhibition for a period of two weeks. No submissions have been received to date.

The amendment to the Development Plan appropriately responds to the requirements of the Development Plan Overlay and is suitable for endorsement by Council.

Council supported the following recommendation (6-0):

That Council endorse the amendment to the Huntingfield Development Plan, in accordance with the requirements of Clause 43.04 (Schedule to DPO1) of the Warrnambool Planning Scheme.

5.4 Middle Island Completion Report

This is the 10th year the project has been running.

Penguin numbers have increased in the past 12 months.

A significant increase in trespassers to the island has been recorded.

The project continues to be high profile and receives strong community support.

All four dogs in the project are being assessed for ongoing suitability in their roles.

Council received the report (7-0).

5.5 Road Safety – Infrastructure Program 2017/2018

Council’s Road Safety infrastructure Improvements Program is heavily reliant on external funding from BlackSpot and TAC programs.

The identification and prioritisation of road safety projects is dependent on the funding program criteria. Council is not always able to obtain funding for all high risk locations.

There are 240 locations identified for potential road safety infrastructure works:

- 57 (24%) of the sites are at locations which are the responsibility of VicRoads;

- Of the top 50 sites with crash statistics, 27 (54%) are VicRoads;

- Of the top 10 sites (3 or more crashes), 7 (70%) are VicRoads; and

- The remaining 3 Council sites (in the top 10) are recommended to be submitted to VicRoads for Blackspot funding consideration.

Council is seeking external funding, which if successful and combined with Council’s Capital Works funding would deliver over $700,000 of road safety projects in 2017/18.

Projects identified are listed in the report and detailed in Appendix C.

Council supported the following recommendations (7-0):

That Council:

1. Endorse the projects identified for each of the funding opportunities as detailed in Appendix C of this report; and

2. Write to VicRoads insisting that road safety issues which they are responsible for are addressed.

5.6 City Centre Off-Street Car Parking Developments

Council has been advancing strategic opportunities to increase the supply of off-street car parking in the Central Activities Area in support of Council Plan Action 3.3.5 – ‘Develop and expand off-street car parking areas’.

Activity to improve off-street car parking supply was also identified in the 2013-2017 Council Plan which supported growth in off-street car parking supply through initiatives ‘2.03.03 – Advocate for renewal of the Warrnambool Railway precinct to facilitate improved traffic flow, parking and accessibility ….’ and ‘4.06.02 – Adopt a car parking strategy as an adjunct to the City Centre Revitalisation Plan’.

The 2015 Car Parking Strategy contained a number of principles which support the development of improved parking management and accessibility.

The 2017 Local Government Community Satisfaction Survey found that Council’s performance in parking facilities was our second most important area for improvement with an importance rating of 74 and score of 49.

Council is currently actively pursuing 3 key off-street car parking opportunities being the Fairy Street Off-Street Car Park, Grace Avenue Off-Street Car Park and the Railway Station Off-Street Car Park.

Council is actively working with VicTrack on the development of the railway precinct car park and expects to see up to 180 car parking spaces developed in this area.

A recent planning application has provided Council with the opportunity to further expand its heavily utilised Fairy Street Off-Street Car Park and gain a mid-block pedestrian access to Koroit Street.

Negotiations surrounding a land swap at the end of Grace Avenue are progressing well and agreements are being finalised.

Council supported the following recommendations (7-0):

That Council:

1. Note the progress being made in relation to the development of Off Street Car Parking facilities and that agreements are being actively negotiated for these sites.

2. Authorise the Chief Executive Officer to progress and execute agreements necessary to achieve the general intent outlined in this report for each of the car parking areas.

5.7 Petition (Joint Letter) for Council to Improve Pedestrian and Student Safety and Access to Facilities Near the Botanic and Queens Roads Roundabout

A petition (joint letter) has been received with 17 signatures requesting that Council improve pedestrian and student safety, access to facilities around the intersection at Botanic and Queens Road Warrnambool.

In accordance with Local Law L.1 Governance the petition (joint letter) is received, and referred to the Chief Executive for consideration and response.

Council supported the following amended recommendation (7-0):

That in accordance with Local Law L1 Governance, the joint letter is received and referred to the Chief Executive for consideration and response.

5.8 Petition for Council – Removal and Replacement of Nature Strip Trees in Jamieson Street, Spence Street and Raglan Parade

A petition has been received with signatures representing 10 properties requesting that Council remove or replace nature strip trees in the Jamieson Street, Spence Street and Raglan Parade Warrnambool area.

In accordance with Local Law L.1 Governance the petition is received, and referred to the Chief Executive for consideration and response.

Council supported the amended recommendation (6-0):

That in accordance with Local Law L1 Governance, the petition is received and referred to the Chief Executive for consideration and response.

5.9 Petition for Council – Playground in Russell Creek Estate

A petition has been received with signatures of several residents living in the vicinity of the Russell Creek Estate requesting that Council build a safe and accessible playground for children in the Russell Creek Estate.

In accordance with Local Law L.1 Governance the petition is received, and referred to the Chief Executive for consideration and response.

Council supported the following recommendation (6-0):

That in accordance with Local Law L1 Governance, the petition is received and referred to the Chief Executive for consideration and response.

5.10 Pathway Asset Management Plan Report to Council

An Asset Management Plan (AMP) is a strategic document for managing Council’s infrastructure and other assets such that they deliver an agreed standard of service.

A key purpose of Asset Management Plans is to drive longer term thinking and planning to ensure the organisation is operating in a financially sustainable manner.

The Strategic Asset Management team is in the process of refining the suite of Asset Management Plans with the objective of both increasing the sophistication of each document and updating each plan with current data.

The Warrnambool City Council Pathway Asset Management Plan (Version 3.0) is ready for the consideration of Council and to subsequently be released for public comment.

Council has a 15 year pathway renewal requirement of $11,596,810, of which 48% is funded resulting in 20% of pathways outside of intervention by 2029/30 based on Long Term Financial Plan renewal funding.

Around $18,000,000 of new and upgrade projects have been identified in the Sustainable Transport Strategy and Growth Area Planning. Completion of these works is subject to budget allocation and city growth.

An increase of approximately $90,000 (total) to Council’s sealed path and gravel path maintenance and resurfacing budgets would be appropriate to effectively maintain these assets to ensure safety and access.

Council supported the following recommendations (7-0):

That Council:

1. Agree to release the Pathway Asset Management Plan for public comment for a period of 28 days; and

2. Consider submissions in relation to the Pathway Asset Management Plan at a future Council meeting.

5.11 Tender No 2017007 – Supply and Installation of Integrated Parking Management System

Council advertised a public tender to replace its aging fleet of 300 on street parking meters with 80 ticket machines and a fully integrated parking management system.

A best and final offer process was undertaken with two short-listed companies to obtain the best price for equipment and software systems.

Following all negotiations officers have awarded a preferred tender status to a supplier and are now seeking Council consent to delegate its powers and function to the Chief Executive Officer for the final award of the tender.

Council is being asked to delegate their powers and functions in this matter to the Chief Executive Officer on the basis that further technical and integration issues need to be addressed between Council and the contractor. The delegation allows the Chief Executive Officer to refrain from entering into a contract until all these issues have been addressed in the best interest of Council.

The proposed meters will provide for cash, credit, PayWave and online payments through a pay by plate process. This will require motorists to enter their vehicle number plate details to activate a parking session.

The proposed system will not require motorists to place a ticket on their windscreen but will provide tax receipts where required.

Council supported the following recommendations (7-0):

That Council:

1. Delegates its powers and functions to the Chief Executive to negotiate with and award Contract No. 2017007 - Supply and Installation of Integrated Parking Management System to Cellopark Australia Pty Ltd in accordance with:

a) The tendered schedule of rates dated 31st March 2017 for capital installation and ongoing expenses.

b) The best and final offer schedule dated 15th June 2017.

c) The meter supply and installation contract being less than $725,000.

d) Annual operational and licencing costs being approximately $102,000 per annum.

2. Note that the proposed meter system is a pay by plate option

5.12 Special Charge Scheme Policy

Council prepared a revised Special Charge Scheme Policy which was placed on public exhibition for four weeks, closing 23 June 2017.

No submissions were received on the revised policy.

Minor grammatical and formatting amendments have been made to both the policy and supporting guidelines and the policy is now ready to be considered by Council for adoption.

Council supported the following recommendations (7-0):

That Council:

1. Adopts the Special Charge Scheme Policy;

2. Publish the Special Charge Scheme Policy on its website for public access;

3. Note the Special Charge Scheme Guidelines.

5.13 Advisory Committee Reports

This report contains the record of two Advisory Committees and one Reference Group meeting.

1. Warrnambool City Council Cycling Reference Group

Wednesday 14 June 2017 – refer Appendix A

2. Warrnambool City Council - Health and Wellbeing Advisory Committee

Wednesday 21 June 2017 – refer Appendix B.

3. Warrnambool Livestock Exchange Advisory Committee

Friday 14 July 2017 – refer Appendix C.

Council received the reports (7-0).

5.14 Assembly of Councillors Records

Council received the report (7-0).

5.15 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

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