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Council chambers

Council meeting summary April 9, 2018

News Article Date: 
Wednesday, 11 April 2018

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the April 9 Meeting are accepted by Council.
 
1. Opening Prayer & Original Custodians Statement

2. Apologies

Cr Herbert.

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on March 5 2018 (6-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Neoh declared a Conflict of Interest in Item 5.4.

5.1 Mayoral and Councillor Allowance – Annual Adjustment

The Minister for Local Government has reviewed Mayoral and Councillor allowances in accordance with section 73B (2) of the Local Government Act 1989 (the Act) and determined that these allowances be increased by an adjustment factor of 2.0% from 1 December 2017. Councils must therefore increase their current Mayoral and Councillor allowances by 2.0% from 1 December 2017, under section 73B (5) of the Act.

Council did not support the following recommendation (1-5):

That Council acknowledge the Mayoral and Councillor Allowance adjustment of 2.0% effective from 1 December 2017.

5.2 MAV State Council Motion on Recycling

A catastrophic failure has occurred in the strategic management of recycling in the State. With the private sector oligopolies and the State Government failing to act to prevent what at this stage appears to be the end of curb side recycling collection as we know it.

The State Government needs to shield local communities from the immediate impacts of this failure, it needs to manage the strategic needs of both industry and local communities in ensuring sustainable markets and alternatives to off-shoring low quality recycling materials are established.

This report seeks approval from Council to submit a motion to be considered at the Municipal Association of Victoria State Council,

- To advocate for changes to recycling,

- Seek alternative disposal strategies and

- Garner financial support for local councils from the State Government to remove the impact from ratepayer.

The motion calls upon the State Government to utilise more of the $500+ million land fill levy that has been collected in taxes for exactly this sort of occurrence.

Council supported the following recommendation (7-0):

That the below motion to the Municipal Association of Victoria State Council meeting be forwarded for consideration.

MOTION:

1. That the Victorian State Government acknowledges that they have responsibility to coordinate and fund Statewide initiatives and responses which support the Local Government collection system.

2. That the Victorian State Government act to alleviate our dependence on offshore recycle re-processing and immediately utilise the proceeds from the land fill levy to develop local recovery options.

3. That the Victorian State Government should act as soon as possible, to strategically support and leverage sustainable industry investment in new business and technology, with the land fill levies proceeds, so that new industry is created, that will utilise recyclable materials from all Councils around the state.

4. That the State should continue to support Local Councils in reducing the cost impacts on ratepayers in the interim period until these alternate industries are able to be established.

5.3 Footpath Trading Policy 2018 and Procedures – Review and Update

The current Footpath Trading Policy was adopted in 2015 (Refer Appendix A).

With the Liebig Street redevelopment, much of the Footpath Trading Policy (Policy) was inconsistent with descriptions and would be difficult to apply. For example new footpath widths, bluestone footpath treatment, and the lack of kerbs are all conditions that are significantly different. The updated Policy is attached in Appendix B

The current Policy also contains an array of procedural information which made it very detailed. The procedural aspects have been removed and placed into a separate document entitled the Footpath Trading Procedures which are provided in Appendix C.

The Policy supports a footpath trading approach which is safe, equitably and which does not create clutter or amenity impacts.

Council supported the following recommendations (6-0):

That Council:

1. Agree to release the Draft Footpath Trading Policy 2018 and Procedures for public comment for a period of 4 weeks.

2. Consider public submissions and make any appropriate amendments prior to adoption of the Policy at a future Council meeting.

5.4 Petition – Banyan Street Median Tree Planting

A petition has been received with 19 signatures requesting that Council consider planting trees down the median strip in Banyan Street between Timor Street and Merri Street.

Council supported the following recommendation (5-0):

That in accordance with Local Law L1 Governance, the petition be received and referred to the Chief Executive for consideration and response.

5.5 Petition – Removal of Pedestrian Crossings at Lava Street / Liebig Street and Koroit Street / Liebig Street Roundabouts

An e-petition has been received with 5,733 names requesting the removal of pedestrian crossings at the Lava Street / Liebig Street and Koroit Street / Liebig Street roundabouts.

In accordance with Local Law L.1 Governance the petition was received at Council’s 5 March 2018 Ordinary Meeting, and referred to the Chief Executive for consideration and response.

Of the 5,733 names listed on the e-petition, only 402 identify with Warrnambool locations (addresses) and the balance identify with other locations from across Australia, USA, Italy, Ireland, New Zealand, France, Japan, Thailand, Hong Kong, United Kingdom, Malaysia, United Arab Emirates and India. The petition also contained some names that are assumed to be pseudonyms such as ‘Awesome Sauce’.

At its meeting of 5 June 2017 council resolved to trial pedestrian crossings on the Liebig Street / Lava Street and Liebig Street / Koroit Street roundabout crosswalks.

Council has been offered funding by the TAC through VicRoads as part of the Pedestrian Serious Casualty Area program to install pedestrian crossing treatments at a further two City Centre roundabouts.

Council has a number of options it could consider in relation to the roundabout pedestrian crossings and these are summarised as follows:

(i) The crossings could be retained in their current form.

(ii) The crossings could be removed. This process would take approximately 12 months. Over this time the line marking would wear and fade to a point where the crossings could be removed.

(iii) The crossings could have a ‘zig zag’ line marking treatment introduced on crossing approaches (roundabout approach only) to highlight the obvious nature of the crossings. This would be a negligible cost and low impact treatment.

(iv) Council could investigate the installation of flashing signals on the crossings, subject to the approval of VicRoads. This would be a moderate to high cost option and would require some rework of the streetscape – Estimate $300,000.

(v) Full signalisation of the intersections. This would be a high cost option and would involve significant disruption and rework to the streetscape – Estimate up to $1m.

Cr Neoh moved and Cr Gaston seconded an amendment to the effect that over the next 12 months Council undertake a city-wide plan to outline which intersections should have pedestrian crossings and why, and that Council investigate the option of signalised roundabouts.

Council did not support the amendment (2-4).

Council supported the following recommendations (6-0):

That Council

1. Acknowledge the request to remove the pedestrian crossings at the Lava Street / Liebig Street and Koroit Street / Liebig Street roundabouts.

2. Reaffirm its position to retain theses crossings and review their effectiveness after the completion of the City Centre renewal project.

5.6 Tender No. 2018016 – Design and Construction – Simpson Street Drainage Tunnel Rehabilitation and Lining

Council has sought tenders for the design and construction of tunnel rehabilitation and lining works for the Simpson Street Drainage Tunnel.

The tender was advertised through Tenderlink on 16 December 2017 and closed on 9 February 2018.

Council supported the following recommendation (7-0):

That Council award Contract No. 2018016 – Design and Construction Simpson Street Drainage Tunnel Rehabilitation & Lining, to Rob Carr Pty Ltd for the tendered amount of $1,235,014.00 excluding GST

5.7 Tender No. 2018019 – Register of Contractors Supporting Civil Infrastructure - Construction

Council has sought tenders for 2018019 Register of Contractors Supporting Civil Infrastructure Construction, via Council’s Tenderlink portal.

The successful tenderers will be appointed as registered suppliers to a panel of providers for the provision of this service.

A total of 8 companies have provided tender submissions for the provision of these services.

Following a detailed evaluation of each of the submissions it is considered that the tender submissions of Duggan Civil Pty Ltd, Elstone Diving Services Pty Ltd, Fulton Hogan Industries Pty Ltd, Greencon Australia Pty Ltd, Stabilised Pavement of Australia Pty Ltd, Abtech Plumbing and Excavations Pty Ltd, Graham Bowen Ltd Pty, L & H Van Kempen are preferred.

The tender from Fulton Hogan Industries Pty Ltd should be accepted if agreement can be reached in relation to some departures they have proposed from the standard contract terms and conditions offered by Council.

Council supported the following recommendations (6-0):

That Council:

1. Accept the tender submission/s for Tender 2018019 Register of Contractors Supporting Civil Infrastructure, from Duggan Civil Pty Ltd, Elstone Diving Services Pty Ltd, Greencon Australia Pty Ltd, Stabilised Pavement of Australia Pty Ltd, Abtech Plumbing and Excavations Pty Ltd, Graham Bowen Ltd Pty, L & H Van Kempen for their associated schedule of rates exclusive of GST.

2. Accept the tender submission for Tender 2018019 Register of Contractors Supporting Civil Infrastructure form Fulton Hogan Industries Pty, subject to reaching agreeable contractual terms and conditions to the satisfaction of the Director City Infrastructure.

3. Authorise the Chief Executive Officer to sign and seal the deed(s) of standing offer and any contract documents.

5.8 Advisory Committee Reports

This report contains the record of one Advisory Committee meeting:

Warrnambool Livestock Exchange Advisory Committee

Friday 9 March 2018 – refer Appendix A

Council received the report (6-0).

5.9 Assembly of Councillors Records

Council received the report (6-0).

5.10 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (6-0).

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