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Council chambers

Council meeting summary April 3, 2017

News Article Date: 
Tuesday, 4 April 2017

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of April 3 Meeting are accepted by Council.
 
1. Opening Prayer & Original Custodians Statement

2. Apologies

None.

3. Confirmation of Minutes

Council confirmed the minutes of the Ordinary Meeting of Council held on March 6 2017.

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

None.

5.1 Mayoral and Councillor Allowances and Support Policy

In accordance with the Local Government Act 1989, Council is required to review and determine the level of Mayoral and Councillor Allowances by 30 June 2017.

Members of the public have the right to make a submission to Council under section 223 in regards to the proposed level of allowances. Section 223 requires Council to publish a public notice providing not less than 28 days for submissions to be received.

Council will be required to provide due consideration to any submissions received and consider the adoption of the Mayoral and Councillor Allowances at a Council meeting before 30 June 2017.

Additionally under the provisions of Section 75B of the Act Council must adopt and maintain a policy in relation to reimbursement of expenses for Councillors.

Council supported the following recommendations (7-0):

That Council:

1. In accordance with Section 74 of the Local Government Act 1989 (the Act) give public notice of its intention to retain the Mayoral and Councillor Allowances at the top of the band for a Category 2 Council i.e. currently set at $24,730 Councillor Allowance and $76,521 Mayoral Allowance;

2. Consider submissions received in accordance with Section 223 of the Act and the adoption of the Mayoral and Council Allowances at an Ordinary Council Meeting to be held in June 2017; and

3. Adopt the revised ‘Provision of Resources & Support to Councillors’ Policy as tabled.

5.2 City Memorial Bowls Club Lease Renewal

The current Lessees, City Memorial Bowls Club, entered into a 21 year lease for the property 50-54 Cramer Street Warrnambool in July 2000.

The club operates on Crown Land and Council is Committee of Management

The existing lease expires on 30 June 2021.

The tenant has made a submission to surrender the current lease in favour of a renewed lease for a further 21 year period via direct negotiation and supplied documentation on the significate private investment held and proposed on the site in support of the application.

A lease under direct negotiation requires ministerial approval and a public notification and submission process as set out in the Crown Land Leasing Policy and Guidelines of the Department of Environment, Land, Water & Planning (DELWP).

The rent under the proposed lease would be established at a level to be negotiated with the minimum amount being at market value and have annual CPI and market review increments.

Council supported the following recommendation (7-0):

That subject to in principle agreement being granted by the Minister for Environment, Climate Change and Water Council agrees to seek the renewal of the lease for 21 years concluding on 30 June 2038 with City Memorial Bowls Club for the property known as 50-54 Cramer Street Warrnambool.

5.3 Planning Permit Application PP2016-0159 for Quality Suites Deep Blue

An application has been received to extend the existing Quality Suites Deep Blue Hotel to provide for a geothermal spa facility and café.

Seventeen objections have been received by Council.

An on-site meeting was held on 15 March 2017 with Councillors, Council Officers, the applicant and objectors.

Objector concerns relate to traffic and car parking, impact of the design of the development and impact of noise on amenity.

Council supported the following recommendation (6-1):

That Council having caused notice of Planning Application No. PP2016-0159 to be given under Section 52 of the Planning and Environment Act 1987 and having considered all the matters required under Section 60 of the Planning and Environment Act 1987 decides to issue a Notice of Decision to Grant a Permit under the provisions of the Warrnambool Planning Scheme in respect of the land known and described as Lot F PS 415327D PSH WAN TSH WARR, 16 Pertobe Rd WARRNAMBOOL VIC 3280, for the Use and development of leisure and recreation facility (geothermal springs and day spa) in accordance with the endorsed plans, subject to 31 conditions.

5.4 Proposed Planning Scheme Amendment to the Warrnambool Planning Scheme – 678-688 Raglan Parade, Warrnambool (Amendment C102)

Council has received a request from Network Planning Consultants to rezone land at 678-688 Raglan Parade to a Mixed Use Zone with an Environmental Audit Overlay.

The land is the former Fire Station located on the corner of Raglan Parade and King Street and is currently zoned for the fire station - Public Use 1 – Service & Utility.

The amendment is required so that the land can be sold and developed for private use.

Council supported the following recommendations (7-0):

That Council:

1. In accordance with Section 8A of the Planning and Environment Act 1987 (the Act), seek the authorisation of the Minister for Planning to prepare an amendment to the Warrnambool Planning Scheme to rezone land at 678-688 Raglan Parade, Warrnambool from Public Use Zone 1 to Mixed Use Zone and apply an Environmental Audit Overlay.

2. Following the authorisation of the Minister for Planning, in accordance with Section 19 of the Act, prepare and exhibit an amendment to the Warrnambool Planning Scheme to rezone land at 678-688 Raglan Parade, Warrnambool, to the Mixed Use Zone and apply the Environment Audit Overlay to the land (Amendment C102).

5.5 Principal Pedestrian Network

Council is developing a Principal Pedestrian Network Plan to assist with the delivery of a coordinated network of pathways for the City.

A number of Council’s in Victoria are using the PPN process to guide the development of their pathway networks and projects.

The PPN process models pedestrian movements and identifies current and potential usage along routes to key destinations (community centres, shops, schools, public transport, and open space).

In 2016 Council officers trialled the PPN process for the City Centre.

The PPN framework can be used as a framework for identifying the linkages that should be prioritised for construction.

Council supported the following recommendation (7-0):

That Council supports the development of the Principal Pedestrian Network Plan.

5.6 Special Charge Scheme Policy

The Local Government Act 1989 provides Council with the ability to introduce a Special Rate and Special Charge Schemes whereby landowner contributions can be sought for infrastructure improvement projects such as roads, footpaths and drainage.

Council previously adopted a Special Charge Schemes Policy in January 2008. It is proposed Council update its policy and guidelines to enable Special Charge Schemes to be used.

Council regularly receives requests regarding provision of new and upgraded infrastructure, most notably related to new footpath connections, urbanising (kerb, widening and sealing) streets and flooding complaints.

Special Rate and Special Charge Schemes are the primary funding option outside of the planning framework and Council’s own budget allocations to recoup costs for infrastructure.

It is likely that without strategies to secure funding such as a Special Rate and Special Charge Schemes, many new and upgrade projects which have been identified as necessary will not be achievable.

Council supported the following amended recommendations (7-0):

That Council:

1. Agree to release the revised version of Council’s Special Rate and Charges policy for public comment for a period of 28 days,

2. Consider submissions in relation to the revised version of the Special Rates & Charges policy at a future Council meeting.

5.7 Bridges Asset Management Plan

An Asset Management Plan is a strategic document for managing Council’s infrastructure and other assets such that they deliver an agreed standard of service.

A key purpose of Asset Management Plans is to drive longer term thinking and planning to ensure the organisation is operating in a financially sustainable manner.

The Asset Management and Development team is in the process of refining the suite of Asset Management Plans with the objective of both increasing the sophistication of each document and updating each plan with current data.

The first plan to achieve the desired standard is the Bridges Asset Management Plan (Appendix 1), which is currently ready for consideration and adoption.

Council supported the following amended recommendations (7-0):

That Council:

1. Agree to release the Bridges Asset Management Plan for public comment.

2. Consider submissions in relation to the revised version of the Bridges Asset Management Plan at a future Council meeting.

5.8 Tender No.2017038 Road Pavement Rehabilitation

Council has sought tenders for Road Pavement Rehabilitation.

The proposed works are at Albert Street, Coghlans Road and Wannon Street Warrnambool, and involve the use of Foamed Bitumen Stabilisation. This process involves mixing bitumen to the existing road material to form a product similar to a deep asphalt layer ideal for industrial areas.

A total of three companies have provided tender submissions for the construction of these works.

Following a detailed evaluation of each of the submissions, it is considered that the tender submission of Stabilised Pavements of Australia is preferred.

Council supported the amended recommendations (7-0):

That Council:

1. Accept the tender submission from Stabilised Pavements of Australia for Tender No. T2017038 – Pavement Rehabilitation for the fixed lump sum of $541,800.82 exclusive of GST.

2. Sign and seal the contract documents.

5.9 Petition (Joint Letter) for Council to Improve Public Toilets and Change Facilities at McGennan’s Car Park

A petition (joint letter) has been received with over 73 signatures requesting that Council improve the public toilet and change facilities in McGennan’s car park.

In accordance with Local Law L.1 Governance the petition (joint letter) is received, and referred to the Chief Executive for consideration and response.

Council supported the following recommendation (7-0):

In accordance with Local Law L1 Governance, the joint letter is received and referred to the Chief Executive for consideration and response.

5.10 Petition for Council to Improve the Amenity of EJ King Reserve

Council received a petition at the 6 March 2017 Council meeting which requested that it improve the amenity and appearance of the E.J. King Reserve – Refer Appendix A.

Council staff have met on site with the first signatory of the petition and another representative to discuss the concerns outlined in the petition.

A proposed action plan outlining works on ground and likely timeframes will be developed and presented to the first signatory as the spokesperson for the petitioners.

Council supported the following recommendations (7-0):

That Council:

1. Refer this matter to the CEO for action and response as it relates to an operational matter.

2. Note that officers will develop an action plan in consultation with the first signatory to address maintenance aspects outlined in the petition.

5.11 Disability Access and Inclusion Policy

Council has both legislative responsibilities and community service responsibilities to people with a disability.

Council is required to ensure access and inclusion in the local community for people with a disability.

Council does not currently have a specific policy regarding disability access and inclusion.

Council supported the following recommendation (7-0):

That Council adopts the Disability Access and Inclusion Policy.

5.12 Petition for Council to Increase the Opening Hours of the Warrnambool Library

Council at its meeting on 6 March 2017 received a petition with 360 signatures to increase the opening hours of the Warrnambool library.

In accordance with Council’s Local Law L1 Governance, the petition was referred to the Chief Executive for consideration and response.

The petition specifically requests Council provide additional operating hours on weekends for the library.

The library currently opens for 42.5 hours per week, including 2 hours Saturday mornings. There is some anecdotal demand for additional opening time on Saturdays.

The Corangamite Regional Library Corporation has proposed three options for additional weekend hours, and recommends introducing an additional two hours on Saturday from 12 noon to 2.00pm as a twelve month trial to test demand and use.

The proposed trial would cost Council an additional $22,900 per annum, with the resultant estimated cost of the library service to Council in 2017/18 being $835,329 (a 2.8% increase from the 2016/17 budget) .

Council supported the following recommendation (7-0):

That Council refer the proposal to increase Saturday opening hours at the Warrnambool Library by two hours, at an estimated annual cost of $22,900, to the 2017/18 Budget for consideration.

5.12 Assembly of Councillors Records

Council received the report (7-0).

5.13 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

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